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Content Creation Day Checklist: How to Create Consistent Content

Content Creation Day Checklist: How to Create Consistent Content

Miss Task Blog Small Business Owner working at desk | Headline is Content Creation Day Checklist: How to Create Consistent Content
Ever find yourself in those cycles where creating consistent, organic content feels like an uphill battle you'd rather avoid? We've all been there. Between juggling a million things, the thought of sitting down to write a blog post, record a podcast, or film a video can be overwhelming. But what if I told you there's a way to break the cycle? Enter Content Creation Day—a focused time to tackle your content needs. The struggle to drive traffic to your website is real, but it doesn't have to be your forever story.

Your Content Creation Day

Imagine dedicating just one day to content creation in order to help break the cycle by getting you ahead of your content. Yes, a whole day where you focus solely on creating killer content for your business. This is what we call a Content Creation Day, and it's about to become your secret weapon. Now, let's dive into how to make the most of it.

How to Rock Your Content Creation Day

First things first, you must be in the right state of mind for a successful content creation day. You’ll want to come into the day excited about what you are about to create.

To start, do you know when you have the most creative energy? As it ebbs and flows, you can begin to see a pattern if you pay attention. Take advantage of those days and plan your content creation day around them. Block out a few hours leading up to that day to figure out your content calendar so that you can begin to think about your topics. Really get on board and commit to creating some amazing content.

Prep Work Prior To The Big Day

Any great day requires prep work to ensure it goes as well as you hope. Remember, there is no such thing as perfect. Just a plan to get things done and the willingness to follow through to make it happen. So, here's what you should consider.

Before your big content creation day, here is what I would consider prep work. Creating content is much smoother for me personally when I have completed the tasks before I begin. By that, I mean I’m not finding myself going down rabbit holes on the internet looking at new planners or clothes.

You might be wondering how I get myself in trouble researching content. They will have all those dang Pinterest ads in my scroll. Before I know it, I’m on some website oohing and ahhing over something, generally planners and clothes. I know, right, that’s not helpful.

Because I know myself, all the research is done beforehand. But you do you if you're a willpower master and don’t often find yourself chasing down shiny objects, you can do the prep during your Content Creation Day.

Prep Work:

Firstly, all the ideas! Do you have an idea bank to pull from? Yes? Good, go to your idea bank for topics that align with your promotional calendar. Cause, friend, your content and promotional calendar go hand and hand. The podcast episode that goes with this blog post probably includes a comment about peanut butter and jelly or crackers and cheese.

No idea bank? No worries, but start one now. You’ll want to brainstorm ideas. Think about your ideal client. What are their pain points? What solutions can you offer?

Don’t forget this should be in alignment with your upcoming promotional calendar. If you’re a health and wellness coach, listening when this is released, the new year is a few weeks away. This is your golden time, right now your content must be building up your email list and bringing your future potential clients into your funnel.

Out of all your ideas, what do you want to prioritize for your content creation day? Choose topics that align with your promotional calendar and sprinkle in some SEO magic with keywords that have the right search volume for you.

It Sits On The Border of Prep and Content Creation Day

Now, here’s something that’s a bit of a gray area: what will work better for you? Create an outline beforehand or during your content creation day. Your outline is your content roadmap. This keeps you focused and ensures you don't leave out any points.

Do you want to batch your outlines before the big day, or do you want to whip it out before each piece of content? When I’m reaching my keywords, this is when I work on my outline, so that I can use phrases and words that my ideal client is searching for. If you’re new here Ubersuggest is where I do all my keyword research.

Miss Task Blog Small Business Owner working at desk | Headline is Content Creation Day Checklist: How to Create Consistent Content

On Your Creation Day

So, what’s the game plan for the day? That’s simple all you do is batch create content, take breaks, and repeat! Depending on your process, this may be batch recording all the podcast episodes or writing all the blog posts. You’ll be focused on creating content for your primary platform. 

At the end of the day circle back and review and revise. Of course, before you hit publish, look at it again with fresh eyes and give it a once-over. Make sure it's polished and ready to shine.

Miss Task Blog Small Business Owner working at desk | Headline is Content Creation Day Checklist: How to Create Consistent Content

The Future You: Is a Consistent Content Creator

Looking ahead, let's talk about Future You—the entrepreneur who doesn't break a sweat when it comes to content creation. How did she get there? By making Content Creation Day a habit.

Habits of Future You

Workflow Mastery: Future You has a system that makes content creation a breeze.

Idea Bank: She never runs out of ideas because she's been squirreling them away.

Strategic Mindset: She knows her ‘why' and aligns her content accordingly.

Time Management: Future You loves the Pomodoro Technique. It keeps her focused and productive.

Reprogram Your Mindset

By now, you're probably wondering, “How do I become this consistent content creator?” It starts with a decision to change your thoughts around creating consistent content. It begins with your mindset. What you tell yourself matters, it shapes reality. Start by reframing how you view content creation. Instead of a chore, see it as an opportunity to connect and provide value. Speak it, believe it, and you'll live it.

Time To Wrap This Up!

In conclusion, your Content Creation Day is more than just a productivity hack; it's a transformative practice. It's about shifting from a place of struggle to a space of ease and flow. And the best part? You're not alone on this journey.

You've got this, and your future self will thank you for it.

Thank you so much for reading, I appreciate you and I hope you have a wonderful week

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Simplify Your Digital Life: Take Control of Google Drive, Eliminate Chaos!

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Grab our free guide and take the first step towards a well-organized and efficient Google Drive.

Say goodbye to the chaos and hello to digital content organization!

Mastering Streamlined Content: Path to Productivity And Success

Mastering Streamlined Content: Path to Productivity And Success

Mastering Streamlined Content: Your Path to Productivity and Success

Do you ever feel like you're drowning in a sea of content tasks, unsure of what to tackle next? Trust me, you're not alone. Are you running on caffeine and dry shampoo? Or is that just me and my sister? Because I can totally relate. A chaotic content workflow can be a real headache, but here's the good news – it doesn't have to be that way.

Today, we will explore how to create a streamlined content creation process to simplify your workflow. Are you ready to reclaim your time and sanity? Well, grab your coffee because we're diving in.

Why Streamlining Is Essential

Before we get into the “how-to” part, let's step back and understand why streamlining is essential. Having a streamlined content workflow is a game-changer for your business. It saves you time and ensures that you consistently produce high-quality content. Plus, it allows you to focus better and boost your overall productivity – and who doesn't want that?

If your days often feel like mine, a whirlwind of chaos, it's time to take control of your content creation process. Here's how you can start by looking at your current strategy or lack of procedure you have in place.

 

 

 

1. Evaluate Your Current Process

First things first, take a good look at your current content creation process. What's causing you to pull your hair out? Identify the areas that need improvement so you have a clear roadmap for streamlining.

Create a simple list – one column for “working” and another for “not working.” I like to fold a piece of paper and focus on one piece at a time. Do an exhaustive brain dump of everything in your current process. This will help you pinpoint areas for improvement.

 

2. Prioritize Your Tasks

Have you ever heard of the Eisenhower Matrix or Box? It's a fantastic tool for prioritizing tasks based on urgency and importance. Stop procrastinating on the things that truly matter. Prioritize what's urgent and important for your business.

Here is a previous post where I have a little more detail on the Eisenhower matrix: Time to Ditch that stuck, disorganized, and overwhelmed feeling in your business

Mastering Streamlined Content: Your Path to Productivity and Success

 3. Embrace Batching Content

Batching content may become your new best friend. Instead of hopping from task to task, group similar activities together. If I attempt to do anything but write content, I will be all over the place. Though I enjoy writing, I enjoy watching YouTube videos on planning or organizing my house more. For me to focus on one thing, I must close all other tabs in my browser.

Designate specific days for different content creation tasks, like keyword research, brainstorming, outlining, writing, finding images, and scheduling social media posts. This keeps you focused and minimizes the need to switch between various software applications.

Mastering Streamlined Content: Your Path to Productivity and Success

4. Leverage Tools and Software to Streamline Content Creation

Using tools and software is number four. There are a lot of great tools out there to streamline your content workflow.

Using Asana for task management will keep you organized, and you’ll never forget a step.

What are your thoughts on AI? How about using Chat GPT to brainstorm ideas for your content creation? I love to use Descript for my podcast editing. These are just a few examples.

SEO Research Tools:

Another excellent tool for your software when it comes to SEO is Ubersuggest. I love Ubersuggest. It is a perfect tool for keyword research. If you want people to be able to find your content, you’ll need to get aboard the SEO train.

I’ll be honest; I’ve mentioned how I initially looked for highly searched keywords. Why not? You want to use keywords that are search, am I right?

 

Well, I was wrong. Using keywords with a ton of traffic would not get me traffic to my website.  I needed to find keywords that had low competition but were still relevant. Ubersuggest was perfect for this. It gave me a list of keywords with low competition and high traffic. Or at least a bit of traffic, which is more than zero.

If your keyword research means looking for the keyword with the most traffic, You may want to use Ubersuggest. It will provide keyword suggestions, allowing you to appear on the first page of Google search results. We both know that’s where it is at.

SEMrush is a tool that I use with one of my content clients. The price tag is a bit much for a new business owner, but they allow you to use their content writing tool for free a few times. It lets you get your feet wet with understanding how to write for SEO and readability.

 

 

5. Delegate and Outsource:

While this isn’t a software tool, you must delegate and outsource to streamline content. You don't have to do it all by yourself. I’m sure I’m not the first business owner you’ll hear say this. I waited too long to onboard my first Content VA. While it allowed me to save money, it did not save time. Which, in the end, affects the bottom line of our businesses. You see, not outsourcing keeps me in the weeds of my business.

Do you know what else it did? It kept me safe; it told my brain that if we were doing something, we were growing. I was busy, but I was busy doing the wrong things. The tasks I was doing could be done by someone else. You see, instead of taking my own advice and looking at the dollars I could potentially bring into the business, I was more focused on the dollars going out of my business. Doing it myself only caused me to work longer and harder and earn less.

How can you prepare for onboarding later?

You want to ensure that your first team member is delegated tasks when you are ready to onboard them, right? Act like you have that team member starting in a month.

All my talk about content systems, processes, and workflows: begin implementing these if you’ve not done so already. Use a tool like Tango to create the step-by-step process.

If you create a checklist in project management software, your first team member will know exactly what to do and how to help.

What is something you can do to prepare? Make notes of all the tasks you will take off your plate. Consider what revenue-generating activity you can do in place of that soon-to-be outsourced task. You could create yourself a virtual assistant that will be able to have those tasks. Preparing in advance to onboard a team member makes the process easier for everyone involved.

And here's a bonus tip: once you've streamlined your content workflow, make it a habit to review and adjust it regularly. Remember, simpler is often better – keep your workflow straightforward and efficient.

Time to Wrap This Up

Now: with these five steps, you can simplify your content workflow, free up your time, and clear your headspace. You've got this! Implement these strategies, and watch your productivity soar while your content creation becomes consistent.

Thank you so much for your time. I appreciate you, and I hope you have a wonderful week. 

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Discover the Secret to Effortless Content Creation –

From Overwhelmed to Thriving: Your Content Creation Simplified Journey Starts Here!

Five Organic Content Workflows for Digital Marketing

Five Organic Content Workflows for Digital Marketing

Oh my goodness, you guys! I've got another question to answer for you week. In this episode, we're diving into what I believe are the top five organic content workflows every business owner should have. Think of these as the bread and butter—or maybe the sourdough and butter, because who doesn't love some good sourdough?—of content management. Trust me, these are game-changers. And the best part? I've got quick daily steps that you can take in under 10 minutes to make these workflows work for you.

First Content Workflow: Long Form Content

What's the first workflow in the five organic content workflows we're diving into? Naturally, it's all about your long-form content, be it your podcast or blog post. I’m curious: have you tried the new Reese's animal crackers? Just kidding! But seriously, what wording do you use for your long-form content? Is it pillar content, core content, or your main content? I'm genuinely curious because everyone seems to have their own lingo.

Why is it important? Your long-form content is your chance to really connect with your ideal client. It's like having that heart-to-heart over coffee. But through your blog post or your podcast.

 

Quick Daily Action For Your First Content Workflow

Ready for a quick daily action to kickstart your workflow for long-form content? I recommend setting aside just 10 minutes to jot down the key steps involved in publishing your podcast or blog post. 

This simple exercise will help you establish your own workflow. If you're still figuring things out, no worries! Feel free to jot these steps down in your calendar blocks as you go. Remember, the more you focus on something, the better it gets, and you'll soon have a clear understanding of your process.

 

Second Content Workflow: Content Calendar

Moving on to the second workflow, you should consider content calendars in our five organic content workflows. Why are they so important? I've touched on this before, but it bears repeating. A content calendar acts like your content's personal assistant. It keeps you organized and ensures you're consistently putting your best foot forward. Moreover, it eliminates decision fatigue and the stress of not having content ready to post.

How do you go about creating a content calendar workflow? A good place to start is by looking at your idea bank. What content ideas have you already gathered? Alternatively, your initial step could be to lay out and color-code your posting schedule—deciding what to post, on which platform, and when. As a solo entrepreneur, don't spread yourself too thin by having too many platforms.

Quick Daily Action For Your Second Content Workflow

Ready for a quick five-minute action? Focus on outlining the various steps you take when creating your content calendar. Aim for small, repeatable steps that you can document. Whether you use Asana or another project management system, having these steps laid out will save you time and mental energy in the long run.

 

Third Content Workflow: Short Form Content

Absolutely, you need a workflow for your short-form content, which is a crucial part of your overall content system. How do you go about crafting those captions? Deciding on a carousel or a single image? Do you have a specific aesthetic for your Instagram feed, or are you more of a fly-by-the-seat-of-your-pants kind of person? Whatever your style, a caption bank can be a lifesaver.

Here's the deal: you can recycle those captions. No, not every week, but consider a 60-day or even a 180-day rotation. Just plug them into your project management tool; you know I use Asana. Perhaps a  Google Docs or even your Google Calendar would be simpler for you. It doesn't have to be fancy. These captions will pop up in your content bank every 60 or 90 days, giving you a ready-to-go option when planning your posts.

What's your game plan for short-form content? Start with your caption bank, then decide whether to go for a reel or a carousel. The Google Calendar idea from earlier that’s how it all started for me. I used to recycle my posts in my Google Calendar. Even now, I have a few remaining on my calendar. When they pop up, it's a fun reminder of my early business days.

Having a caption bank helps me stay organized and on top of my content planning. It also allows me to refresh my content and ensure it's still relevant.

Quick Daily Action For Your Third Content Workflow

Here is your 10-minute quick win—to scroll through your social media feed. Add a post to your caption bank if it has done exceptionally well. Remember, old posts can be gold; they can inspire new content. If you haven't started a caption bank yet, maybe that's your action item for the day. Incorporating these five content workflows, including one for short-form content, can make a world of difference in your content strategy.

Fourth Content Workflow: Email Marketing

The fourth item on our list is email marketing. Email marketing allows you to connect with your ideal clients in a very personal way. Unlike your blog posts, emails allow you to offer exclusive tips and information. If someone has opted into your email list, they're special and deserve that extra touch in your communications. 

Now, let's talk workflow. Having a Google Docs template for your email marketing can be a game-changer. It should include your subject line, pre-text, and a general opening that sets the tone. This way, you're not starting from scratch every time you draft an email. 

Just like you have an idea bank for your blog, consider having one for your email marketing. This is where you store those exclusive tidbits you only share with your subscribers. So, when it's time to create new email content, simply consult your idea bank for inspiration. This could align with the content you've created that week or be something entirely different that resonates with you.

 

Quick Daily Action For Your Fourth Content Workflow

To make this workflow efficient, spend 10 minutes outlining the steps involved. Do you use images? If so, add “finding images” to your workflow. From selecting a topic and writing the email to scheduling it and even resending to those who didn't open it initially—each step is crucial.

By having a well-defined workflow for your email marketing, you ensure that you're consistently delivering value to your subscribers without missing a beat.

Fourth Content Workflow: Email Marketing

So, rounding out our list of five organic content workflows is none other than repurposing content. Remember our chat about master posting a week or two ago?

Well, repurposing fits right into your five organic content workflows by taking that core or long-form content and breathing new life into it.

Here's the thing: you can find an older blog post and rewrite it, making it more relevant and compelling. The steps are virtually the same as when you're crafting new long-form content. You'll be rewriting, finding new images, and perhaps even recording a new podcast or YouTube video to accompany it. If your original piece was a podcast, why not transcript  the episode and create a blog post out of it? When you’re juggling everything, the goal of the business is to make things simple to accomplish.

Quick Daily Action For Your Fifth Content Workflow

What's your daily action for the final piece of your five organic content workflows? It's straightforward. Spend some time outlining the steps you'd follow to refresh and republish older content. Start by creating a process to pick the older posts that need to be refreshed. What are the posts that are no longer relevant to your business? What are the posts that have low SEO or Readability Scores with your SEO plugin? This ensures you're always delivering value to your ideal clients without the need to start from scratch every single time.

 

Time To Wrap Up The Five Content Workflows

And there we have it, friends! Those were the five organic content workflows that I believe every savvy business owner should have in their arsenal. Whether it's long-form content, a content calendar, short-form content, email marketing, or repurposing, each workflow is a game-changer in its own right.

Book A 1-Hour Virtual Session

Discover the Secret to Effortless Content Creation –

From Overwhelmed to Thriving: Your Content Creation Simplified Journey Starts Here!