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Streamline Your Wellness Podcast Process in Four Steps

Michele Duwe from Miss Task | Streamline Your Wellness Podcast Production in Four Steps

Creating content for your wellness podcast can feel overwhelming, especially when juggling everything else as the chief doer and decision-maker in your online business. But having a solid system to organize your content is a game changer for your productivity. A structured approach to your podcast episodes and accompanying content is also essential. This simplifies managing your online presence and ensures you reach the people who desperately need your wellness tips and guidance. Let’s discuss how to streamline your wellness podcast process to create quality episodes that connect with your ideal client. This is key to building lasting relationships and trust with your potential clients.

Today, we will discuss four steps to integrate into your routine.

We'll cover four essential steps to integrate into your routine. By establishing a consistent podcast content process, brainstorming session topics regularly, crafting high-quality episodes, and publishing consistently, you'll engage your listeners with content that reflects your unique approach to wellness, making it a simple choice for anyone interested in improving their health and wellbeing.

Streamline Your Wellness Podcast Process

Setting up a content creation process may sound daunting.

I've heard it before. But trust me, it's absolutely vital.

You see, when you set up a streamlined content creation process for your podcast, it sets you up for success.

Here’s how you can keep it simple and effective: Start by planning your episode topics. Think about subjects or themes you can talk about extensively that are related to your specific coaching niche and dive deep into. Map out the major pillars of content or categories you want to cover in your podcast, ideally no more than six. If your goal is to increase listener engagement or grow your audience, choose topics that are relevant and deeply interesting to your listeners. You want these topics to resonate with them on their wellness journey.

Give them those juicy little tips that you know work. I'm currently into plant-based eating, and I've been listening to many wellness shows about it. This way of eating is new to me, and I don't understand it.

For example, a friend recommended the book Fiber Fueled. I read it in three days and have recommended it to at least three people. I want to learn more. Where was the next place I turned to receive knowledge and insights? Podcasts.

I’m always looking for new podcasts with deeply interesting topics. Guess what? So is your ideal client. Podcasts are a great way to connect with a broader audience and the right people. Understand your listeners and the problem they are actively searching to solve. This begins by creating content about their specific wellness interests and challenges. What are they dealing with? Diet? Fitness? Mindset?

Are they making an overall lifestyle change like I am right now?

You really want to hone in on these themes when you're creating those episode topics or categories.

Step One: Create Your Content Calendar and Schedule Your Recordings.

A well-organized content calendar for your podcast episodes is essential to avoid the pitfalls of random publishing, which plagues many podcasts. If you're new to podcasting, a pro tip is to have at least ten episodes ready to go before you even publish your first one, ensuring you're ahead of the curve.

Maintain a consistent routine of scheduling and recording episodes in alignment with your promotional calendar.

If you need help finding a project management tool that works best for you, just pick one, try it, and go. Just keep in mind that you shouldn’t overthink it. I’ve overthought my project management tool for so long. I'm with Asana, and I landed on Asana because it worked best for my team.

Keep that in mind as well because if you're planning to grow and have a Content VA on your team, you want something simple and easy for you and for them to use. There's no one right system. There's only the system that you'll actually use.

Step Two: Brainstorming Your Wellness Topics

For wellness podcasters, brainstorming is vital to keep your content fresh and engaging.

Be curious about the different things that your audience cares about. If you are completely at a standstill with your ideas, go to social media. Look at what questions people have asked you in your posts. Create a story asking their burning questions about your wellness coaching topic.

If you're not getting a lot of engagement, where else is your ideal client hanging out?

Are they in a Facebook group where you can look at some of the questions people ask? That can help you with your idea generation because you want it to be something you can talk about endlessly when doing this.

Make sure that you're keeping your ideas organized.

You always want to keep track of those great episode ideas. Organize all your thoughts neatly so that you can find something interesting to discuss. You can call it a catalog of your ideas. But you just want to ensure you have one central location for your ideas.

Listen to Episode 055 | Effortless Idea Capture: 3 Tech Tools for Busy Online Business Owners https://misstask.com/capture-your-ideas/. This is a great episode to revisit so you can find a way to capture your ideas that work for you.

Michele Duwe from Miss Task | 3 Ways To Capture Your Ideas For Online Business Owners

Step Three: Developing Engaging Podcast Episodes

If you want your listeners to stay to the end of your podcast, keep it exciting. Provide valuable content and information that is easy for them to implement, as well as tips and tricks that make their wellness journey simple and easy.

Not only that, know your audience's attention span when creating your outline or script. Personally, I like short podcasts that are 10-20 minutes long. My husband, on the other hand, loves long podcasts. He does a lot of driving for his job, and he wants to be able to put on a four-hour podcast and listen to one topic for the whole day. What does your ideal listener want?

What are the episode titles intriguing to your potential listeners?

Although, I don't know if I've gotten this one down pat yet, but your content should deliver that valuable insight into their wellness that keep them coming back episode after episode after episode.

Engaging titles should be clear and concise. Then, you should let them know the actual problem that you're solving because you want to pique their curiosity and ensure that they hit the play.

I do find when I say four tips, three tips, five tips, whatever. Those titles seem to do a little bit better.

I'm a huge fan of Stephanie Gass's Online Business for Christian Women's podcast. In episode 699, she covers four podcast title hacks you need to use to attract more listeners. Here is the link. I encourage you to listen to that one because she has brilliant ideas in it.

You need to streamline your wellness podcast process, including developing engaging episodes. This one is your magic sauce. When you speak about topics that you’re passionate about, your episode will be naturally engaging.

Each episode should offer actionable wellness insight. Make sure that you're using welcoming, understandable language for the newcomers to your podcast and really inviting them into your world. But you also want to make sure that you're holding enough value in there so that the people who have been with you for a while are still finding value in what you have to offer along their wellness journey.

Publishing and Promoting Your Episode is Step Four

The final step is publishing and promoting your episode effectively. Because friends, what's the point of creating awesome content if it doesn’t get the ears it deserves? You want people to be able to find your podcast so you can boost your reach and impact to more of your ideal clients or your target audience, whatever you want to call them.

How do you ensure that your episodes make that impact?

Besides putting your podcast on all the big platforms, like Spotify and Apple Podcast, you also want to promote it on social media so people know about it. I love Pinterest, which is a search engine rather than a social media platform. Part of my promotion strategies is to create pins for my podcast episodes and blog posts on Pinterest. I know Pinterest works because I see it as a traffic source in my Google Analytics.

Remember that you can use ChatGPT to easily and without effort repurpose your podcast transcript into an SEO-friendly blog post. You just need to give it a once-over because sometimes it throws things in there that are fluffy and flowery. If you’re curious, this is the prompt that I use for this post:

Here is the transcript from Episode 79 of the Content Systems for Growth podcast. Please edit this for me. Keep my words and tone. Please optimize this to be readable and SEO-friendly for the keyword “Streamline Your Wellness Podcast Process.” Do not add in any fluffy or flowery language.

You can also ask ChatGPT to summarize the podcast as a beginning caption for your social media posts.

Once it's been published, you want to make sure that you are tracking your performance.

Your numbers tell a story about the topics that resonate the most with your listeners. You can see your top downloaded episodes and listen to episodes. So, if you're hitting a sweet spot with your audience, make sure you're coming back to that same topic and discussing it in a different way. We all understand things differently, and we need to hear it more than once. It’s been a while, but I read research that we must listen to the same message over ten times before it sticks with us.

You never know what will resonate with one person over another.

Of course, I touched on it before, but you want to repurpose your content. Make sure that your podcast episodes are being turned into blog posts. Recently, Google Podcasts began directing everything to YouTube. You’ll want to have YouTube as part of your distribution channel because YouTube is the second most used search engine behind Google. Boost your reach by ensuring you're getting your content in the right places to be easily searchable.

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Okay, friends, it's Time To Wrap This Up.

Streamline your wellness podcast process, and you simplify content creation, making it both rewarding and effective. You can ensure that your message reaches and resonates with the right people.

Let’s simplify your content creation process together and make it as rewarding and effective as possible. I have private coaching spots available if you’re interested in taking this further. https://misstask.com/coaching-application

Thank you so much for reading. I appreciate you, and I hope you have a wonderful week, friend.

← 3 Steps to Organize Digital Content: Never Lose Your Content Again Mind Mapping Your Project: An Easy Peasy Process To Plan Your Next Big Wellness Project →

3 Steps to Organize Digital Content: Never Lose Your Content Again

by Michele | Content Systems, Planning-Organization-Productivity

I’m curious: Have you ever found yourself frustrated and exclaiming, “Help! I’m Always Losing My Images/Files/Content Ideas?” Today, we're tackling a common problem: losing your images, files, and content ideas. This issue can cause significant frustration and inefficiency in your workflow. But don’t worry—I’m here to help with three practical steps to fix this problem once and for all.

Tackling A Common Problem

Have you ever been ready to post an amazing blog only to find that you can’t locate the perfect image you created in Canva? Or maybe you had a brilliant idea for your next podcast episode, but it has vanished from your memory. You knew you wrote it down somewhere, but you can't remember where any of this sound familiar. You’re not alone. Many entrepreneurs face this issue, but today, we're going to change that. By the end of this post, you’ll have a clear strategy to ensure you never lose your important files or ideas again.

Step 1: Create a Centralized Storage System

One of the biggest reasons we lose files and ideas is that they’re scattered across different devices, apps, and platforms. The solution is simple: create a centralized storage system.

Choose Your Tool: Decide where you want to store everything. Google Drive, Dropbox, and OneDrive are excellent for storing files. For capturing content ideas, consider using Evernote, Notion, or your project management system like Asana.

Organize Your Files: Create a logical folder structure. For example, have a main folder for each project or content type with subfolders for images, documents, and ideas. Use consistent naming conventions to make searching easier.

Free Resource: I have a free guide on organizing your Google Drive, including tips on naming files and creating folders. Here is the link to sign up for the organization series and workbook.

Step 2: Implement a Regular Backup Routine

Even if you store your files in the cloud, it's crucial to have backups. Cloud services can fail, and having a backup routine ensures your data is always safe.

Backup Tools and Methods: Use cloud services, external hard drives, or automatic backup tools. Personally, I back up my files to both Google Workspace and iCloud. This redundancy ensures that I have access to my files even if one service fails.

Schedule Your Backups: Depending on your content volume, schedule your backups daily, weekly, or monthly. Automate the process using tools like Time Machine for Mac or Backup and Restore for Windows.

Extra Tip: Besides backing up your website, remember to back up your email list. Most email platforms allow you to download your list, ensuring you have a copy if needed.

Step 3: Develop a Consistent Workflow for Capturing Ideas

Random note-taking leads to lost ideas. Developing a consistent workflow for capturing your ideas is essential.

Capture Tools: Use mobile apps like Google Keep, Trello, or Asana. Voice memos and dedicated notebooks are also great for capturing ideas on the go. I often use the voice function with ChatGPT to document conversations and ideas, especially when driving.

Single Place for Ideas: Ensure all your ideas go into one place. For example, if you use ChatGPT for idea generation, transfer those ideas to your main idea bank in Notion or Asana when you’re back at your desk.

Schedule Idea Time: Set aside specific times for idea generation and capture. Whether it’s in the morning with your coffee or during a weekly brainstorming session, find what works best for you. Track your energy levels to identify the best times for creative thinking.

Templates and Forms: Create templates or quick forms for idea recording. In Asana, you can set up templates for easy duplication, ensuring all your processes are documented and accessible to your team.

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Time To Wrap This Up

Here’s a quick recap of the three steps to fix the problem of losing your images, files, and content ideas:

Create a centralized storage system.
Implement a regular backup routine.
Develop a consistent workflow for capturing ideas.
I hope you find these steps helpful and start implementing them today. This will make your content creation process more organized and stress-free. Don’t forget to check out the free resource on organizing your digital content.

Thank you for reading, I appreciate you and hope you have a wonderful week!

← Manage the Busy: Productivity Tips for Moms and Wellness Coaches Streamline Your Wellness Podcast Process in Four Steps →

Manage the Busy: Productivity Tips for Moms and Wellness Coaches

by Michele | Planning-Organization-Productivity

As a health and wellness coach, you're no stranger to the constant juggling of family, endless to-do lists, and running your own business. It's easy to get caught up in the whirlwind of busyness, feeling like you're always running a million miles per hour. When a friend asks what you've been up to, you might automatically reply, “Oh, you know, just busy with family and growing my coaching practice. Everything's going great, but it's pretty crazy!” Sound familiar?

But is this automatic response merely a mask to cover up the chaos we feel swirling around inside?

You are devoted to your family and your growing coaching practice, and managing the ever-present busyness can sometimes feel like an uphill battle.

So, how do you differentiate between genuinely productive work and mere busy work? How do you ensure you invest your precious time in areas that truly enrich your life and business? How do you manage the busy in your life when it begins to feel out of control?

Choosing Calm and Ease

Why do we answer with busy? Is it for the connection? Do we not want to burden them with everything going on in our heads? I don’t know about you, but we're all busy and running around crazy. I mean, that's a really easy way to describe our lives, right?

Whenever I feel overwhelmed, I head to my journal to read past entries. Success leaves clues, and history always seems to repeat itself.

I will share this entry with you from a time when I chose to feel calm and at ease no matter the circumstance.

Journal Entry June 2, 2022:

While we all have a lot going on, I don't really feel busy. In fact, this year, I consciously chose to embrace the feeling of calm and ease.

Does calm and ease come easily all the time? No. I’ve learned that I’m the only one who can control my reactions, so I’m proactively choosing calm and ease.

Even last Sunday, when our golden doodle, boy, she can be so naughty, jumped on top of the counter at 8 PM and ate my whole loaf of gluten-free cooling banana bread with chocolate chips and walnuts. I'll tell you what: I was pretty disappointed that she did that. So instead of taking my nice hot, relaxing shower before bed, nope, not this girl. I was listening to my vet. Explain to me how to induce vomiting. Thank God for Dr. Jerry.

That was a perfect opportunity to let the crazy in, but I didn't. Nope, I didn't. Instead, I embraced calm and ease. Did it take everything in me to keep it together? Yes, yes, it did. It took every fiber of my being to embrace calm and ease and not want to go off the deep end feeling overwhelmed, but I did it anyway.

I don’t know about you but after reading this journal entry, it may be time to chose calm and ease to manage the busyness.

What drives you crazy?

So how exactly do you manage those feelings of being busy and overwhelmed when they keep popping up in your life? In spite of situations, you can't handle and are out of your control?

Here are two ways that I've created in my life to be able to help manage the busyness. First, make sure you have a great routine for scheduling your week and being okay that you'll have to let some things go. Of course, this will feel difficult, however, for right now you know that something has to give. Learn to accept not everything ought to be done by you. Basically, know that sometimes your schedule will get off and you'll have unexpected things come up that you didn't have planned or scheduled.

Oh trust me, I have done so much thought work on this. In this situation, nothing would throw me off my game more than if my schedule or the outline of my day would get off in any way, shape, or form. It drove me crazy. When the crazy happens embracing calm and ease, will not throw me off my game nearly as much.

Plan Your Week To Manage The Busy

You may be wondering, how to create a great routine for scheduling your week. The trick is to pick a day that actually works the best for you to plan out your week. You may do this Monday first thing, Friday afternoon, or over the weekend. Despite what you think, planning doesn't have to be a long-drawn-out process. Actually, I encourage you to set a time limit on how long you're gonna spend planning out your week, may I suggest up to one hour.

Basically, you can simply sit down and map it out ahead of time. When you decide ahead of time what you’ll do this is huge for not feeling so busy because you can see what you have going on and laid out ahead of time. Make sure to find a day that works the best for you, and map it out.

Points are often overlooked when you're mapping out your week. Block time to get out the door. Or maybe it's just me, that needs 10 minutes before I plan to walk out the door.

It seems I find a number of last-minute items that somehow seem important to me, during those precious moments. Instead of getting out the door, again maybe it's just me, but for some reason, I notice that the water dish is empty for the dogs or, oh, did I feed them today? Of course, look there's clothes in the washing machine that need to go on the dryer.

Hey. Maybe that's just me? Those last minutes are when I seem to find all those little things that add up.

Therefore, I always buffer in 10 minutes for, and it's specifically in my calendar, time to get out the door because I know me and for some reason, I need that time. Also, make sure you include your time to truly get ready. Not your PR of the fastest time ever that you’ve gotten ready, plan for the amount of time it will realistically take.

Be sure to work backward from your appointments so that you make sure you have adequate time in your calendar to plan for getting yourself to your appointment on time.

Big Rocks

Another big rock to plan in your calendar, big rocks are the big, important things that you wanna make sure happen during your week. A few examples may be to make sure you have time set aside for yourself. Time for whatever it is that helps fill you up leaving you a little bit calmer and at ease in your life. This may be meditation, prayer, journaling, exercise, or whatever it is that you need to do to make yourself feel calm and at ease.

Without a doubt, those big rocks you put in your calendar are all important things that cannot be overlooked or missed to make sure that you have time set aside for things that allow you to manage the busyness.

Letting Go to Manage The Busyness

Secondly, is by letting go of some things. Oh, it's okay. You can do it. It's really not that big of a deal. You know in your heart there are things in your life right now that are no longer serving you, but you've kept doing them and doing 'em because you've always done it.

It's okay. It's okay to let them go. I'm giving you permission right now to let those go. Please check in with yourself, check in with how you're feeling is this really something that you wanna do? What if, you reserve your valuable time for things that bring calm and ease to your life?

Certainly, let go of the things that are no longer serving you at this time in your life. This is where I personally need to check in with my feelings of calm and ease.

After all by embracing calm and ease, and I'm learning to accept that I can not load extras into my calendar, activities I know are really gonna be pushing my schedule. Going out for dinner to often or trying to put too many things in one day. I know now that I'm the type of a person if I have more than one, two max big activities I'm gonna be drained completely.

Plus he can have people come over to the house. I'm not that girl. I'm the girl that needs to limit the number of activities that she does in order to feel calm, at ease, and manage her busy feelings.

When I load all of those extra things into my schedule, well, you guessed it. I'm not gonna feel very calm. I'm gonna feel busy.

I want to be able to manage the busy feeling and embrace, calm and ease. There, I am aware by taking a step back and reviewing all the items on my calendar for the week.

That way I know if someone asked for me to do something during the week, I can go ahead and look at what I have planned out in my paper planner or on my calendar and know, Hey yeah, this, this is not gonna work.

It's gonna be opening that door back up to the feeling that I'm frantic and busy and trying to get everywhere.

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This is how I know when I’m scheduling too much

How do you know when you’re scheduling too much? Do you have a trigger that alerts you?

How do I know? When my day is getting to feel frantic and busy because I start to dream at night that I'm trying to get places. Here is what happens in my dreams, I need to get someplace and I can't get out the door to go. The reason is that I have all these things that I'm trying to gather and put into either a suitcase, a basket or a bag. I’m struggling to get everything gathered up because things are everywhere and I'm frantically trying to organize and pick them up so that we can get out the door on time.

This dream is my trigger, once it begins I know that I'm doing or trying to do too many things. It a signal that I need to take a hard look at my schedule and figure out what need to go. If letting things go is hard for you right now, I'm giving you permission to let it go.

Throw it over

Despite what you think, you do not have to do everything. You only need to do the things that keep the ship afloat. Everything else may be thrown overboard.

If you're getting asked to be the next person to run a committee, are you the best person to be running that committee? Maybe the answer is yes. At least consider what you’ll have to say no to if you say yes to a new committee. Regardless, you need to make a conscious decision if that time commitment will allow you to manage the busyness or instead of fulfilled it will leave you exhausted and busy. Should that be the case, say no. Add the committee to your Someday/Maybe list, once your calendar frees up a bit then at that time you may consider joining another board. Even though you’re making a conscious decision to say no right now. In the future, it could be a yes.

For me personally, I had to set the limit of only one board at a time.

Okay, I lie. I'm lying to you right now. I didn't set the limit. My husband told me I'm only allowed to be on one board at a time because I tend to take on too much if I'm on more than one board at a time. He is 100% correct. Since this rule was established, I’ve also set my priorities to create a decision matrix.

Know your time bank

Given these points, begin to know and understand your time bank. What is your time bank? Let’s figure it out. The simplest way to figure it out is how much time you spend sleeping. Take that number and subtract it from 24 hours. That's your time bank.

Should you sleep eight hours, that leaves you with 16 hours to manage the busy.

What you decide to do with your 16 hours every day is up to you. How many hours do you have to get to do everything that you want to get done?

You may try to justify this, but I did.

Okay. One other point regarding busyness: It is really only a thought. I know, right? Plenty of clients have tried to tell me differently, and heck, I even tried to justify to my own personal coach when she pointed out that I was merely having thoughts that I'm busy.

Yeah, in the end, it is our thoughts.

You guessed it your thoughts create the feelings that cause the actions that give you your results. You get to choose the thought of being busy. Yep, I know. Try that on for size and see how it feels. Heck, you may want to jump on my bandwagon and choose the thought of calm and ease. Once you look for all the ways your life feels calm and at ease. You’ll see how everything will begin to change in your life by simply choosing that one different thought.

Thank you, friends, so much for reading. If you're ready to have somebody in your corner, helping you choose calm and ease, I'm a little bit down the path. I'm happy to help you. Together, in six months, we can work on calm and ease in your life. The link to my private coaching is below. I appreciate you. Have a wonderful week, and I'll see you back here next week.

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