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Streamline Your Content Planning with a Trello Content Calendar

Streamline Your Content Planning with a Trello Content Calendar

Michele Duwe from Miss Task | Streamline Your Content Planning with a Trello Content Calendar

Feeling swamped by the endless task of planning your business's organic content? Are you overwhelmed by the sheer volume of online marketing material you need to generate? I get it. Do you find yourself running in circles trying to organize your content strategy? It's time to switch to a Trello content calendar for managing your long-form content.

 

The Importance of a Content Calendar

Ever wonder why a content calendar is crucial?

Here's the thing: Constantly brainstorming new ideas can be downright tiring.

I won't even begin to mention how frustrating it can be searching for the last brilliant content idea, as you have no idea where you wrote it down.

A content calendar is your roadmap, clearly outlining what needs to be created and when, saving you from the dreaded desk-head-banging moments.

Today, we're diving into how to set up your content calendar in Trello.

What Makes Trello Stand Out?

Now, you might ask, “What's so special about Trello?” 

Why do you think this will work for me when so many others have not?

First off, its simplicity is a game-changer.

If you are seeking a straightforward and visually appealing planning tool, you will love Trello.

Centralize Your Content Ideas with Trello

Are your office surfaces buried under sticky notes? Would you burst into laughter if someone quizzed you on your content creation process?

That ends now. Trello is your ultimate idea storage solution, keeping everything organized in one spot. You'll know exactly where to look when it's time to plan. 

Forget the days of misplaced brilliant thoughts. With Trello, your next great idea goes straight into your idea bank. What is even better is creating an idea bank card for each of your content pillars.

And the best part? Trello’s mobile app means you can capture ideas on the go. Because let’s be real, you’re always on the go.

Gather All Your Resources in One Place

In your Trello Content Calendar, dedicate a card with all the links to the resources you rely on.

I understand how you can get off track if you must search for something. By having a resources card with your links.

This could include links to frequently used software for creating your pillar content. I don’t know about you, but for some reason, if I open a Google tab, I may end up somewhere that I shouldn’t be.

Create a Content Calendar Template

If there's a task you're repeating in your business, it screams for a workflow. Here’s the thing: you never miss a task with a system.

Creating a template in Trello for your content calendar simplifies your process, laying out all the necessary steps for creating your content.

With this template, forgetting the next step is a thing of the past. Just duplicate the template, and you're set to start.

Trello makes it easy to duplicate your card and boldly marks ‘This card is a template.’

Michele Duwe from Miss Task | Streamline Your Content Planning with a Trello Content Calendar

Key Feature in Trello Content Calendar

In other words, Trello isn’t just another tool; it transforms how you organize your content calendar. Its drag-and-drop interface makes it incredibly user-friendly, allowing you to visualize your entire content strategy at a glance.

With Trello, you can create boards for each of the different areas of your business and develop simple checklists to mark off the tasks as they are completed.

Create cards for individual tasks or ideas. It’s funny how something so simple can be so powerful, right?

Trello also offers customizable labels for easy categorization, due date reminders to keep you on track, and the ability to attach files directly to cards, ensuring all your resources are in one place.

Using Trello, you're equipping yourself with a tool that adapts to your workflow and simplifies content planning.

If busy is distracting you, this may be a great solution.

Here is a screenshot of a Podcast Workflow and Trello Content Calendar:​

Why is it important to have your workflow and content calendar on one board? It keeps you from jumping around in the software. It keeps you focused on content creation. This helps you be more efficient and productive. It also allows you to be consistent with your content creation.

Book A 1-Hour Virtual Session

Discover the Secret to Effortless Content Creation –

From Overwhelmed to Thriving: Your Content Creation Simplified Journey Starts Here!

​Ready to Take the First Step Towards Consistent Content Creation?

Finding the right workflow for your content can seem overwhelming when facing many project management systems.  But guess what? It doesn’t have to be. With a Content Creation Simplified session, we dive deep to uncover the best project management tool and content workflow tailored specifically for you. Imagine having a streamlined process that saves you time and makes publishing consistent organic content easier. And the best part? This session is yours for only $97!

Don't let overwhelm dictate your content strategy. Book your session today, and let's transform your content creation process from chaotic to crystal clear. Your content deserves to shine; together, we’ll ensure it does. Book Now and Simplify Your Content Creation https://misstask.com/mini-session

Are you curious? If you’d like to know what a Content Simplified session is about, Listen to this podcast, where I take you behind the scenes into a session. https://podcasts.apple.com/us/podcast/content-systems-for-growth-project-management-software/id1680728514?i=1000646237882 Or Or visit the blog post here: https:/misstask.com/content-creation-simplified-coaching-session-amy-rolfs

Time To Wrap This Up With A Recap

Creating a content calendar in Trello can truly streamline your content planning process, making it less overwhelming and more efficient. By setting up a dedicated board, organizing your workflow with lists, and populating it with all your brilliant ideas, you’re laying down a solid foundation for your content strategy. 

Remember, the key to success is in the details—assigning labels, setting deadlines, and attaching all necessary resources directly to your cards keeps everything you need at your fingertips. 

And let’s not forget the importance of collaboration; Trello makes it easy to share your vision and work alongside your content team. By setting up a checklist, you’re well on your way to mastering your content calendar and ensuring consistency (which we know is essential), which becomes much more manageable. 

In addition to helping you organize your content, Trello will inspire creativity and intentionality within your content creation process. Now, that’s a win in my book!

Thank you for reading. I appreciate you, and I hope you have a wonderful week.

What to Prepare Before You Hire a Content Assistant

What to Prepare Before You Hire a Content Assistant

Michele Duwe from Miss Task | What to Prepare Before You Hire a Content Assistant

You know that you’re not being intentional with your time and energy. You’ve looked back on your day, and the first thought is, wow, I’m not being strategic about where I’m investing my time. You feel a little all over the place. That feels annoying to you because you value being intentional. You’re debating if you should hire someone to help, but you’re also not 100% clear on how to guide them since you don’t feel like you have good systems. Let’s be real: the last time you hired a team member, it did not end well. Here is what to prepare to hire a content assistant.

I’m Preaching To The Choir

I’m guessing you already know what the problem is; I’ve seen it with so many entrepreneurs. When it comes down to it, you love to create content. You have a heart of service and you desire to make an impact and an income.

And let’s be real: creating consistent content takes a lot of work; it is hard and overwhelming. Before you know it becomes a whole big thing, your pocketbook begins to feel the effects of your inconsistency.

Consistency is truly the thing. And what makes it so difficult, as entrepreneurs, is that there’s so much for us to do that our focus is divided up. We are just all over the place, trying to keep all the balls in the air. Getting as much done as we can. Before you know it, you do it again. You’ve become yet again an Inconsistent content creator. Sound familiar?

It Really Comes Down To This

You talk about being overwhelmed by all the things you do as an entrepreneur. Heck, your husband knows it because you talk about it to him all the time. You know you’re not being as strategic as you could be. You’ve been debating for months, yes months, about whether you should hire a content assistant to help, but you’re not 100% clear on how to guide them since you tell yourself that you're not good at leading.

When you’re the owner with all the things falling on your shoulders, you’re in a constant battle that you’re stuck in because you’re trying to do all the things. You know you can’t do them all by yourself, you really aren’t in the position to bring on a team member because your stuff is a hot mess express around your content systems.​

When it comes to hiring someone, you're scared because you're not making multi-millions yet, so it’s not like you’re comfortable with it. If you hire them, it won't be very efficient, because you don't have your stuff together. It's like you have that awareness, but you're stuck there, unsure how to get out of the cycle.

 

What to Prepare Before You Hire a Content Assistant to Your Remote Team

The success of your future content assistant for your business depends on how well you set up your content system before you hire a content assistant.

What to prepare to bring on your content assistant:

  • Record videos or tango: One simple way to create a system is to start with a screen recording as you do the work yourself. As you click and type, call out the steps. Then, have the screen recording transcribed.
  • What can be even simpler? Using the Chrome plugin Tango. Tango has a free and paid version. It takes a screenshot anytime you click your mouse or type on your keyboard! Your workflow is captured easily and effortlessly. https://www.tango.us/

Create the step-by-step checklist in your project management software and save it as a template. If you did a screen recording and had it transcribed, take the transcript and add each step as a task in your content creation template. Add the video to the project template.

If you went the Tango route, use that for the step-by-step checklist.

Michele Duwe from Miss Task | What to Prepare Before You Hire a Content Assistant

Here are a few things to consider when hiring a content assistant for your remote team.

  • Know your budget and consider how much extra time you’ll have each week.
  • Begin slow and ramp up. Do not dump everything on them at once. Start slowly with one thing and only a few hours per week. As they get the hang of it, add more tasks and hours. When you do a slow roll, it is far less overwhelming for everyone involved.
  • Be sure to know what they like to do, what they want to learn, and what they feel they have already mastered.
  • Know that the fault lies on your shoulders if something doesn’t go right. When it doesn’t go as smoothly as possible, we want to shift the blame. But, if something doesn’t go right, the fault lies on your shoulders. In most cases, if something didn’t go right with a team member, it was because something was missed in the process or the communication on how to do it was poor. When we do things 100 times, we sometimes forget those tiny, important steps along the way. If you always know that the fault lies on your shoulders, you look at things from a different perspective

 

Did you know that Miss Task has a Done For You Content Repurposing Service? Try it out with the mini-service, where we’ll turn your podcast into a blog post, email newsletter, and social media copy. Here is a link to our services page.

It’s time to wrap this up.

To recap, what to prepare before you hire a content assistant for your remote team.

  • Start to create your systems by either transcribing your screen recording or Tango to capture screenshots for you.
  • Know your budget, and begin to set aside the money before you hire them.
  • Begin slow and ramp up as you both begin to feel more comfortable
  • Know that if something doesn’t go right, the fault lies on your shoulders.
  • Remember you can try our DFY service to repurpose your podcast.

Book A 1-Hour Virtual Session

Discover the Secret to Effortless Content Creation –

From Overwhelmed to Thriving: Your Content Creation Simplified Journey Starts Here!

Three Tips to Build Your Consistency in Content Creation

Three Tips to Build Your Consistency in Content Creation

Michele Duwe from Miss Task | Three Tips to Build Your Consistency in Content Creation

Building your consistency in content creation is crucial for any entrepreneur looking to maintain and grow their business. Let's dive into why consistency in organic content creation is not just beneficial but essential and how you can strengthen this with simple, actionable steps.

The Challenge of Content Consistency

One challenge I've overcome is being consistent with creating content. Here’s the thing: I’ve been all over the place and understand what a struggle it can be. It seems like it should be super simple, right? Well, it is not. As entrepreneurs, we juggle so many tasks that it's easy to lose focus on what truly matters – being intentional and consistent with our content.

 

The Importance of Consistency in Content Creation

Consistently putting out new organic content is crucial, no matter how booked you may feel. It's easy to think you're all set with a full roster of clients and a waitlist. But ask yourself, how many potential clients have moved on because you weren't actively engaging them? 

As an entrepreneur, there’s so much for you to do that you can just be all over focusing on all the different things. If you’re not continuously expanding your waitlist, you could get yourself into trouble. 

What happens if you decide to switch gears from one-on-one clients into group coaching, membership, or a mastermind?

And if you need consistency in organic content creation, will your audience even remember who you are? If you do not continue to provide your list with consistent content, will they even know who you are or why they are receiving this email from you? Likely not. With the ongoing changes in email filtering by platforms like Google and Yahoo, consistency matters. Having an email marked as spam is a risk we cannot afford.

The Reality of Content Creation

Now, this is important: feeling like organic content creation is hard and overwhelming is normal because it is. You’re not alone. Even if you love to create content, it can be time-consuming without a sound system. Those daunting tasks often get pushed aside. Let’s be real; it’s the squeaky wheel that gets the oil. Unfortunately, you may not notice the quiet squeak of your inconsistent content creation until the wheels lock up.

 

Three Tips to Build Your Consistency in Content Creation

Friend, here are three simple things to build your consistency in content creation.

One: Done is Better Than Perfect.

Embrace messy, imperfect action. My mantra, “Business is easy when I take messy, imperfect action,” has been a business blessing. Until I let go of the thought that my content must be “perfect,” it became a lot less difficult to create. The amount of time that I spent creating it went down considerably. Because done will beat perfect in a race any dang day of the week.

Michele Duwe from Miss Task | Three Tips to Build Your Consistency in Content Creation

Two: Start a Story Bank

Begin to squirrel away all those random stories to be used and help with consistency in content creation. You can easily create this in Google Sheets and insert dropdowns with different categories, such as lessons learned, funny, business fails, life fails, favorite quotes, and truisms. You can pick the categories that work for you. You’re story bank will be filled with ideas for creating content for your online business. 

Book A 1-Hour Virtual Session

Discover the Secret to Effortless Content Creation –

From Overwhelmed to Thriving: Your Content Creation Simplified Journey Starts Here!

Three: Create a Simple Content System

You had to know this one was coming, right? Creating a simple content process so that you know what to do next in the creation process builds consistency in content creation.

An easy approach to creating a content system is simply to create a checklist of all the steps you need to take from idea to publication. 

Here are a few other checklists in your content system.

  • Organize your social media process by creating a checklist.
  • Checklist for repurposing content.
  • Sending to your email list content process checklist. 
  • What to do when you’re not inspired to create content: Start a list of what works for you to get motivated again. 

 

If you need help with where to start with creating your content system, book a Content Creation Simplified Session. If you’re curious about what this is, listen to episode 058, where you get to go behind the scenes in a Content Creation Simplified Session.

It’s Time To Wrap This Up

Let’s recap the three tips for building your consistency in content creation. 

  1. Done will always beat perfect in a race. Take messy, imperfect action.
  2. Create a story bank that you can use in your organic content creation. 
  3. Finally, create a simple content system that includes a checklist for all your processes. 

 

Remember, here is the link to sign up for a Content Creation Simplified Session. Thank you so much for reading. I appreciate you, and I hope you have a wonderful week.

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