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How to Use Asana to Manage Your Website Wellness

by Planning-Organization-Productivity

How to Use Asana to Manage Your Website Wellness

Hey! I’ve created a quick tutorial on How to use Asana to manage your Website Wellness.

Not familiar with website wellness? Here is a link to a previous post. 

In this tutorial, I go through putting this checklist into Asana as repeatable or recurring tasks.

Asana will remind me of the items that need to be completed on a monthly, quarterly and yearly basis to keep my website wellness up to date.

I’m going to walk you through how I would set this up as a project in Asana.

No worries if you use another project management system, the same principles apply.

Here are the steps:

  • Click on the new button in the upper right corner of Asana
  • Click add a project
  • Select blank project
  • Select either a list or board view (I like board view)

First Column

  • Rename the first column to Monthly
  • Begin to add the monthly tasks to complete
    • Check Backup is working properly or backup the website
    • Update Theme
    • Update Plugins
    • Update WordPress
    • Check Comments & Spam Comments
    • Fix any broken links
    • Check your security plugin
    • Check Website KPIs (Key Performance Indicators) aka Google Analytics
    • New Content – At a minimum once per month
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Little Side Note

Fridays are my operations days, so I want to set this to weekly on a Friday every four weeks.

Repeat This

  • Click the Assign button and assign to either yourself or a team member.
  • Click on the date and select the due date
  • Set the date as repeatable

With this set up, the task will keep reoccurring

Second Column

  • Rename to quarterly or as needed
  • Add the quarterly or as needed tasks
  • Delete old unused images
    • Do you have any images on your website that you're not using anymore? Delete images that are no longer used so they're not taking up any space on your website.
  • Delete unused themes
    • Did you download ten themes searching for the perfect one? Go ahead and delete them, I generally have two themes installed. Obviously, the active theme and I leave the latest WordPress as my backup in case something were to happen and I needed to fall back to a different theme.
  • Remove any old revision
    • Anytime you make a revision to a page or a post a revision is saved, you can install a plugin to delete old revisions. This could be included in your optimization plugin.

Third Column

  • Rename to yearly
  • Add the yearly tasks
  • Change copyright year in the footer

There you go. That is a nice checklist of how to use Asana to manage your website wellness that I can set up and have automatically reminded me what tasks need to be done on which day.

Please go ahead and let me know if you have any questions.s.