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Streamline Your Content Planning with a Trello Content Calendar

Streamline Your Content Planning with a Trello Content Calendar

by | Content Systems

Michele Duwe from Miss Task | Streamline Your Content Planning with a Trello Content Calendar

​Feeling swamped by the endless task of planning your business's organic content? Are you overwhelmed by the sheer volume of online marketing material you need to generate? I get it. Do you find yourself running in circles trying to organize your content strategy? It's time to switch to a Trello content calendar for managing your long-form content.

 

The Importance of a Content Calendar

Ever wonder why a content calendar is crucial?

Here's the thing: Constantly brainstorming new ideas can be downright tiring.

I won't even begin to mention how frustrating it can be searching for the last brilliant content idea, as you have no idea where you wrote it down.

A content calendar is your roadmap, clearly outlining what needs to be created and when, saving you from the dreaded desk-head-banging moments.

Today, we're diving into how to set up your content calendar in Trello.

What Makes Trello Stand Out?

Now, you might ask, “What's so special about Trello?” 

Why do you think this will work for me when so many others have not?

First off, its simplicity is a game-changer.

If you are seeking a straightforward and visually appealing planning tool, you will love Trello.

Centralize Your Content Ideas with Trello

Are your office surfaces buried under sticky notes? Would you burst into laughter if someone quizzed you on your content creation process?

That ends now. Trello is your ultimate idea storage solution, keeping everything organized in one spot. You'll know exactly where to look when it's time to plan. 

Forget the days of misplaced brilliant thoughts. With Trello, your next great idea goes straight into your idea bank. What is even better is creating an idea bank card for each of your content pillars.

And the best part? Trello’s mobile app means you can capture ideas on the go. Because let’s be real, you’re always on the go.

Gather All Your Resources in One Place

In your Trello Content Calendar, dedicate a card with all the links to the resources you rely on.

I understand how you can get off track if you must search for something. By having a resources card with your links.

This could include links to frequently used software for creating your pillar content. I don’t know about you, but for some reason, if I open a Google tab, I may end up somewhere that I shouldn’t be.

Create a Content Calendar Template

If there's a task you're repeating in your business, it screams for a workflow. Here’s the thing: you never miss a task with a system.

Creating a template in Trello for your content calendar simplifies your process, laying out all the necessary steps for creating your content.

With this template, forgetting the next step is a thing of the past. Just duplicate the template, and you're set to start.

Trello makes it easy to duplicate your card and boldly marks ‘This card is a template.’

Michele Duwe from Miss Task | Streamline Your Content Planning with a Trello Content Calendar

Key Feature in Trello Content Calendar

In other words, Trello isn’t just another tool; it transforms how you organize your content calendar. Its drag-and-drop interface makes it incredibly user-friendly, allowing you to visualize your entire content strategy at a glance.

With Trello, you can create boards for each of the different areas of your business and develop simple checklists to mark off the tasks as they are completed.

Create cards for individual tasks or ideas. It’s funny how something so simple can be so powerful, right?

Trello also offers customizable labels for easy categorization, due date reminders to keep you on track, and the ability to attach files directly to cards, ensuring all your resources are in one place.

Using Trello, you're equipping yourself with a tool that adapts to your workflow and simplifies content planning.

If busy is distracting you, this may be a great solution.

Here is a screenshot of a Podcast Workflow and Trello Content Calendar:​

Why is it important to have your workflow and content calendar on one board? It keeps you from jumping around in the software. It keeps you focused on content creation. This helps you be more efficient and productive. It also allows you to be consistent with your content creation.

Show Up Consistently—Without Doing It All Yourself

Your Podcast, Repurposed into a Full Marketing Strategy

A done-for-you repurposing service where we turn one piece of content into 5 Days of Marketing Content so you can grow your audience and impact in less time.

5 Days of Content from 1 Podcast Episode

  • 2 vertical video clips
  • 1 Carousel post graphic and caption
  • 1 Quote/Static post graphic and caption
  • 1 Graphic and caption to specifically promote the podcast episode
  • 4 Additional Social Media Captions
I Want This Done for Me

​Ready to Take the First Step Towards Consistent Content Creation?

Finding the right workflow for your content can seem overwhelming when facing many project management systems.  But guess what? It doesn’t have to be. With a Content Creation Simplified session, we dive deep to uncover the best project management tool and content workflow tailored specifically for you. Imagine having a streamlined process that saves you time and makes publishing consistent organic content easier. And the best part? This session is yours for only $97!

Don't let overwhelm dictate your content strategy. Book your session today, and let's transform your content creation process from chaotic to crystal clear. Your content deserves to shine; together, we’ll ensure it does. Book Now and Simplify Your Content Creation https://misstask.com/mini-session

Are you curious? If you’d like to know what a Content Simplified session is about, Listen to this podcast, where I take you behind the scenes into a session. https://podcasts.apple.com/us/podcast/content-systems-for-growth-project-management-software/id1680728514?i=1000646237882 Or Or visit the blog post here: https:/misstask.com/content-creation-simplified-coaching-session-amy-rolfs

Time To Wrap This Up With A Recap

Creating a content calendar in Trello can truly streamline your content planning process, making it less overwhelming and more efficient. By setting up a dedicated board, organizing your workflow with lists, and populating it with all your brilliant ideas, you’re laying down a solid foundation for your content strategy. 

Remember, the key to success is in the details—assigning labels, setting deadlines, and attaching all necessary resources directly to your cards keeps everything you need at your fingertips. 

And let’s not forget the importance of collaboration; Trello makes it easy to share your vision and work alongside your content team. By setting up a checklist, you’re well on your way to mastering your content calendar and ensuring consistency (which we know is essential), which becomes much more manageable. 

In addition to helping you organize your content, Trello will inspire creativity and intentionality within your content creation process. Now, that’s a win in my book!

Thank you for reading. I appreciate you, and I hope you have a wonderful week.

Peek Inside A Content Creation Simplified Session with Amy Rolfs

Peek Inside A Content Creation Simplified Session with Amy Rolfs

by | Content Systems

Michele Duwe from Miss Task | Peek Inside A Content Creation Simplified Session with Amy Rolfs

Oh, Friend, you are going to want to listen to this week’s podcast episode as I take you behind the scenes of a Content Creation Simplified Session with wellness coach Amy Rolfs. Specifically, we're focusing on consistency in content generation, a common struggle for many, including Amy. Amy, transitioning her focus towards supporting women in menopause, shared her challenges with staying consistent and organized in her content creation efforts

Amy’s Background

It's funny how something as simple as a content creation simplified session can reveal so much. Amy, with over 20 years of experience as an RN, found her content scattered, lacking a structured schedule to keep her on track. In other words, despite her passion for helping others, the absence of a system made content creation overwhelming.

When you consider Amy's background, focusing on diet, nutrition, and a unique niche in menopause, the potential for impactful content is huge. Yet, her struggle mirrors that of many entrepreneurs: the daunting task of maintaining consistency.

Content Creation Simplified Session Goal

Now, this is important: Our goal was to equip Amy with a content creation system that promotes consistency. Through rapid-fire questions, we uncovered that Amy's primary platform was social media, yet she lacked foundational content like blogs or podcasts, something she aspired to develop.

Amy's need for a visual and accountable system was evident. She expressed a desire for a checklist-based approach to manage her podcast creation and social media content. This approach not only aids in organization but also in repurposing content across platforms, maximizing reach and engagement.

Here’s the interesting part: The solution for Amy—and potentially for you—lies in understanding personal motivation and overcoming roadblocks. Distractions, technical challenges, and self-doubt often hinder content creators. Amy's case highlighted the importance of structure, accountability, and a tailored project management tool, like Trello or MeisterTask, to navigate these obstacles.

Michele Duwe from Miss Task | Peek Inside A Content Creation Simplified Session with Amy Rolfs

Content Pillars

Focusing on content pillars such as nutrition, exercise, and self-care, we aimed to simplify the content creation process. By establishing clear pillars and utilizing a project management tool specific to Amy's visual preference, we crafted a system that encourages consistency without overwhelming her schedule.

Show Up Consistently—Without Doing It All Yourself

Your Podcast, Repurposed into a Full Marketing Strategy

A done-for-you repurposing service where we turn one piece of content into 5 Days of Marketing Content so you can grow your audience and impact in less time.

5 Days of Content from 1 Podcast Episode

  • 2 vertical video clips
  • 1 Carousel post graphic and caption
  • 1 Quote/Static post graphic and caption
  • 1 Graphic and caption to specifically promote the podcast episode
  • 4 Additional Social Media Captions
I Want This Done for Me

It’s Time to Wrap This Up

To sum up, consistency in content creation doesn't have to be a daunting task. By identifying your struggles, leveraging the right tools, and adopting a structured yet flexible approach, you can simplify your content creation process. Whether you're a health coach like Amy or an entrepreneur in a different field, the key is to find a system that resonates with you and your workflow.

For those inspired by Amy's journey or seeking to streamline their own content creation, remember: that simplicity and consistency are within reach. It's about finding the right system, staying motivated, and overcoming the difficult hurdles along the way. 

If you're ready to simplify your content creation process, consider booking a session to develop your customized content system.

Simplify Your Digital Life: Take Control of Google Drive, Eliminate Chaos!

  • Are you tired of the digital clutter in your Google Drive causing chaos, wasting your time, and risking important files?
  • Imagine the frustration of missing files during crucial moments, the stress of duplicated documents, and the overwhelming clutter that hinders productivity.

Grab our free guide and take the first step towards a well-organized and efficient Google Drive.

Say goodbye to the chaos and hello to digital content organization!

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Why I Don’t Recommend One Project Management Software

Why I Don’t Recommend One Project Management Software

by | Content Systems, Planning-Organization-Productivity

Michele Duwe from Miss Task | Why I Don’t Recommend One Project Management Software

Managing your time and energy effectively is essential for online entrepreneurs. We're juggling so many things that it's easy to let things drop unless you have a good system in place. So, are you using project management software in your business to help manage all these things you have going on? Personally, I use Asana in my business. Do I love it? Dang, right, I do. But do I recommend it to everyone? Nope. You might be wondering why I don't recommend one project management software to all of my clients.

Why I Don’t Recommend One Project Management Software

Well, we're going to talk about why I don’t recommend one project management system to all my clients. There's a reason we have so many choices when it comes to project management software. Heck, that's just software in general. There are always so many options to choose from. As entrepreneurs, we have different needs and different goals for our lives and our businesses, and not everybody is going to want all the bells and whistles that some project management software offers. Those bells and whistles may be downright overwhelming.​

How do you get stuff done?

Now, this is important: the question you need to ask yourself is, how do you work best? Somewhere in your life, you get things done. Right. I know you do because things are happening.

How do you do that? How do you stay consistent with it? What process do you actually use? Is it pen and paper? Do you schedule time on your calendar? Or do you set aside dedicated days or blocks of time to get those items done that are necessary for you? We all have systems for getting things done. I promise you do, even if you don't realize it. You're likely doing things in the same order from point A to point D.

Our brains like that repetition. They also like to know what to expect and what is coming up next. If you did know how you get things done, what would that be? Let your mind chew on that for a little while to come up with an answer.

 A switch from Clickup to Asana

Last year, I switched from ClickUp to Asana. ClickUp worked for me. Didn't have a problem with it. However, it was hard for members of my team to use. They found it confusing. The flow of it did not make sense to them. As a whole, we were not effectively using our time with this software.

Was I sad to let it go? Yes, I was. But I had to make a decision on what was right for my team, not necessarily what was right just for me. I was spending a lot of time and energy trying to create systems in ClickUp that worked well for them. In the end, switching was the best use of my time. If I was going to rework the system, why not get input from my team? You see, I'm adaptable. I asked them what would work better, and they came back with Asana.

It was a software they used in the past, and they understood it. It was perfect. We moved everything over, and the time it took for them to complete tasks dramatically decreased because they were using software that did not overwhelm them, and it felt easy.

Michele Duwe from Miss Task | Why I Don’t Recommend One Project Management Software

Is it a good fit?

When selecting your software, don't be afraid to kick the tires a little bit. Pick a couple and try them out for a small bit of time. Does it work for you? How do you feel when you're using it? Start small. Don't go crazy by adding all the things until they feel like, oh, yeah.

This is a good fit for me. I can handle it, and it doesn't feel overwhelming at all.

 

Consider Your Goals

What are your goals as a business owner? This is an important piece of the puzzle. Do you want to get to the point where you have an Online Business Manager (OBM) who directs you and your team with all the tasks that need to get done?

Are you more interested in just having a small and mighty team? These things also play an important part in your decision-making. When you're an entrepreneur balancing a family and a work-from-home business, it is critical to focus on the features that aid in your efficiency, flexibility, and clarity.

Show Up Consistently—Without Doing It All Yourself

Your Podcast, Repurposed into a Full Marketing Strategy

A done-for-you repurposing service where we turn one piece of content into 5 Days of Marketing Content so you can grow your audience and impact in less time.

5 Days of Content from 1 Podcast Episode

  • 2 vertical video clips
  • 1 Carousel post graphic and caption
  • 1 Quote/Static post graphic and caption
  • 1 Graphic and caption to specifically promote the podcast episode
  • 4 Additional Social Media Captions
I Want This Done for Me

Three Things to Consider When Picking Your Project Management Software

Here are three things that I want you to consider when you're picking your project management tool. Yes, there's a wide range of different things that come into factor, but just think about these three things right now.

First Thing to Consider: Do you think it is user-friendly?

Is it intuitive and user-friendly for you? Remember, the key question always is for you. When you're juggling multiple roles, you need software that's easy for you to use, and does it make you feel overwhelmed at the thought of using it? If that is the case, it's the wrong software for you.

Is it easy to check those items off your task list? There is a reason why so many options exist.

You want project management software that has the ability to be flexible with task management and scheduling. Unless you need things to be rigid, then you don't want flexibility, but 9 out of 10 times, you're going to want a system that's flexible for you. A big benefit of using project management software is the actual task management capabilities. Am I right with that? The software must be easy for you to create tasks, set your deadlines, and assign responsibilities if you have a team member who's in there doing tasks as well.

Michele Duwe from Miss Task | Why I Don’t Recommend One Project Management Software

Second Thing to Consider: How do you need to look at your task?

Do you need to limit what you see from your tasks, or do you want to know everything that's coming down the pike for you? You want to have flexibility that works for you and your team members. Does the software have the ability to view tasks on a daily, weekly, or monthly basis? This helps in planning and prioritizing effectively.

How do you need to look at your task? This is something you need to answer for yourself that is not overwhelming for you. Do you need to have that Kanban board style, like in Trello, where it has the columns with the boards and the cards that you can move around? Do you need a Gantt chart where it has like the little lines with all the tasks that are on a calendar view? Or, do you need a simple to-do list that you can check things off as you go?

Third Thing to Consider: Collaboration and Communication Features

Finally, the third one is, does it have collaboration and communication features? This one, again, is going to be important for those entrepreneurs who work with teams or want to work with teams in the future. Software should have a way to easily communicate and collaborate with your team. Do not overlook this.

I was an OBM for an entrepreneur that assigned all tasks through either email or Slack. It was overwhelming for me. It was overwhelming for the team, and too many things were missed in this manner. Plus, I spent a lot of my time and resources looking through emails and Slack, to figure out if there was a task we were missing. Don't do that to your team.

The project management tool should include the ability to communicate in that project or task when you're working together as a team. Think comments, attaching files, adding your links. This keeps everybody on the same page and working in the same direction, which adds up to efficiency for everyone.

Okay, friends. It's time to wrap this up.

A single project management system does not work for everyone. It's essential to find the system that's easy for you. If you're still unsure about which tool is right for you, consider booking a content creation simplified session. Together, we can figure out your right tool and a content plan and system that works for you. I'll put a link to book a session in the show notes down below.

And if you're curious what this actually is, be sure to tune in next week when I take you behind the scenes in a content creation simplified session so that you can hear firsthand the things that we talk about. Thank you so much for your time. I appreciate you, and I hope you have a wonderful week.

Michele Duwe from Miss Task | Why I Don’t Recommend One Project Management Software

Simplify Your Digital Life: Take Control of Google Drive, Eliminate Chaos!

  • Are you tired of the digital clutter in your Google Drive causing chaos, wasting your time, and risking important files?
  • Imagine the frustration of missing files during crucial moments, the stress of duplicated documents, and the overwhelming clutter that hinders productivity.

Grab our free guide and take the first step towards a well-organized and efficient Google Drive.

Say goodbye to the chaos and hello to digital content organization!

Claim Your Guide Today!