Digital Declutter Of Your Inbox

Digital Declutter Of Your Inbox

by | Planning-Organization-Productivity

Is your inbox overflowing with unread emails, read emails that you have not done anything with yet, and the effect is causing you to miss important emails or opportunities? If this is you, it’s time for a digital declutter of your inbox.

Overflowing and Overwhelming

Do you feel your heart start to pitter-patter anything you even think about having to log into your inbox? It shouldn’t feel like that. Do you dream of someday reaching inbox zero?

Do you feel the current state of your inbox is overflowing and overwhelming? Let’s discuss small steps you can take every day to clear your inbox.

Gmail

While this will be specific to Gmail, you can apply these principles to most email applications.

First Steps In A Digital Declutter of your inbox

Friend, let’s tackle your inbox. We are going to filter your inbox to view unread messages, beginning with older than 30 days.

Do this by typing is:unread before:2021/3/15 into the search mail at the top of Gmail. is:Unread will filter all the unread messages, before:date will filter your date.

An example → is:unread before:2021/3/15

A few things I’d like you to keep in mind,

If it hasn’t been significant enough in 30 days to read it, will it ever be?

I get it; a month flies by, but after 30 days, if you haven’t found the time to respond, how important is it?

Do they even need your response any longer, or did they figure it out or ask someone else?

If you would feel better, glance through the first 25-50 message and see if you absolutely feel called to respond to any of the messages?

For the email that you definitely need to respond to, start it out with, “Thank you for your patience. I’m a little embarrassed it’s taken me so long to respond to you.” Enough said, move on to your response.

Digital Declutter of Your Inbox

How to handle all of those unread messages

We can handle this in a couple of different ways.

If you think that you will ever plan a day to go through all those unread emails, then create a label aka folder named To Sort.

Did you just LOL and think, I’d like to say I’m the person that will sort through those emails someday, but I know me, and I’ll never make the time. I give you permission; just delete them, let them go.

Are you think nope not going to delete them and pretty sure I’ll never take the time to review them. For the love, do not leave them in your inbox. Create a label aka folder named Delete on 10/14/21 or whatever the date is six months from now. If those emails are still unread six months from now, just let them go. Delete the whole folder, gone.

If you do go to that folder for an email, move it out and file it appropriately.

Read older than 30 Days

Jump to the read messages older than 30 days—the same process.

An example → is:read before:2021/3/15

What do you want to do with them? Move them in the To Sort folder? Delete after six months folder? Or just delete them all? Follow the same process as above. If you read it and just left it in your inbox, why? What was the reason?

Now to 30 Days

You’ve dealt with all the unread and read emails older than 30 Days.

How do we want to handle the remaining emails? We are now going to create our workflow process.

I’m a big fan of David Allen’s GTD model for email processing. David recommends if the email can be completed in less than two minutes, do it now. Here is a link to David’s Getting Email Under Control Process. 

The two-minute rule is simple, if it takes more than two minutes, create the next action on your task list, where you put things that need to get done. Do not leave it in your inbox. Do not leave it in your brain. It needs to either be on a paper or electronic task list.

My workflow is to create a task in my master actions inside of Notion. File the email in my ✔️Action Items Folder. If it requires immediate action by the end of the day, it is sorted into the 💠Win The Day Folder.

Marketing Emails

Marketing emails, oh how I love to sign up for marketing emails to check out the sales funnel. Therefore, I sign up for a ton, and I unsubscribe to a ton. But, I’m not going to do that during my valuable work time. Nope, I put them in a Read At Leisure folder.

When I have a few minutes here and there, I’ll start to go through that folder. Yep, I’m that person with my face in my phone while waiting in line. No shame, I consider every minute valuable.

If it sparks a creative idea, it will go into my folder name Marketing Inspo. If it does nothing, deleted it, and if it doesn’t feel aligned, I’ll unsubscribe.

Are you over marketing emails altogether? Sign up for unroll.me. Unroll.me will filter all those marketing emails before they even hit your inbox, and you can unsubscribe in bulk.

Calendar/Travel

Anything that I will need until a specific date goes into my ⏰Waiting Room folder. Yes, with the emoji and all.

The folder contains information I’ll need for meetings, travel arrangements, online orders, any type of information that I need to hold on to until a specific date, and then delete it.

Waiting For

Are you waiting for someone else? It goes into this folder; you know you need to follow up. Or you can use Boomerang for Gmail for this too. Boomerang for Gmail is an add-on to Gmail.

With Boomerang For Gmail, you can schedule emails to come back into your email at a specific date if you haven’t received a response. It’s pretty slick. Check it out here.

 

Create Your Inbox Workflow

My inbox workflow has been fine-tuned as I’ve gained knowledge and experience clearing out inboxes with tens of thousands of emails. This is how I keep my inbox clutter-free.

  • By creating a workflow for handling your inbox, you are no longer constantly looking at the same emails repeatedly, trying to decide what needs to happen next.
  • Actively work inside my inbox twice per day, midmorning and end of day wrap up.
  • Spend up to 25 minutes or one Pomodoro sorting my inbox; if I’m done sooner, it’s bonus time.
  • Handle in under two minutes. Do it now!
  • Action required to put it on the action list filed in action or win the day
  • Email that I have to do with events, date-specific it goes into the waiting room and added to my calendar if it’s not already
  • Emails that I need something from someone – waiting for, or you can use Boomerang for Gmail
  • The marketing emails they get sorted immediately into the read at leisure – unread are deleted no questions asked if they are over 30 days old

This workflow helps to get through your inbox quickly.

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Little Side Note

 If you’re the CEO of your business, should you be the one clearing out your inbox? This is a great first step to outsourcing. 

✁ Just a Snippet 

Here is just a snippet of the essential points you know for the skimmer in you. 🤪

  • Repeat the small steps daily to clear your inbox.  
  • Clear out unread – If it hasn’t been significant enough in 30 days to read it, will it ever be?
  • Clear out read – if you’ve read it, why is it still sitting in your inbox? 
  • I recommend reading this: David’s Getting Email Under Control Process.
  • If it requires immediate action by the end of the day, it is sorted into the 💠Win The Day Folder.
  • Marketing Emails – delete or Read At Leisure folder.
  • Emails with specific dates go into my ⏰Waiting Room folder.
  • Create a workflow for handling your inbox
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Tapping into success (EFT)

Tapping into success (EFT)

by | Online Business

Tapping into your success, and I mean this literally. When I say tapping, I’m referring to the Emotional Freedom Technique (EFT).

This is a tool that I added to my bag of tricks when I began the online business journey. The mantra for EFT is “Try it on everything”.

If you’re asking what is EFT, read this

Okay, this could be a little woo for you depending on your woo level, but give it a try. I too was skeptical of anything that seemed woo when I transferred into entrepreneurship. However, this is backed by science, and as a girl that questions everything, I like data and research.

The Emotional Freedom Technique is based on a more complex technique called Thought Field Therapy (TFT) created by Roger Callahan. After taking Callahan’s course, EFT founder Gary Craig realize he could greatly simplify the procedure, and EFT was born. Gary Craig’s entire EFT manual is available as a free download from emofree.com.

Intro to EFT

Within the first year of my business, I was introduced to EFT by one of my very first clients. She splits her time living between the midwest in the United States and Australia depending on the seasons. What a smart lady never dealing with winter weather.

We would have daily tapping sessions together, we would take turns leading on what limiting belief was popping up for us. We’d spend a few minutes discussing what was coming up for each of us and we’d tap together. Generally, we were both pretty in sync with our limiting beliefs around starting our businesses.

 

Tapping into success (EFT)

What exactly is EFT?

It is a therapy technique loosely based on the techniques of acupuncture and acupressure. It uses the same basic energy meridians in the body to eliminate physical, emotional, and mental issues.

Huh?

You tap on key points on your body to move around energy.

I know, right.

By tapping on these key points on our body you give yourself the opportunity to balance the flow.

Tapping into success

Of course, I use this in my life and business and have done so with success. Friend, I’m here to help you short track your success, not take the roundabout way as I did.

What are you struggling with?

It’s important to get down to the true emotion that you’re struggling with, do you need to get to the cause and not the effect.

What is causing you to feel like (you fill in the blank).

Not sure? Pull out that journal and list out all the possibilities. For me, I can tie most back to my emotions around not knowing enough and rejection.

Do you feel an emotional charge?

What do you need to tap on, the memories or emotions that bring up an emotional charge for you? Do you know where you feel this specifically in your body?

Tapping is really personal, we all have our own baggage and views of the world.

This is where the journalling comes in pretty handy.

You want to find those things that bring on the emotional string. Dig into the root of the emotions and tap on those.

Try It With

Use EFT on your headaches, emotional blockages, and limiting emotions. As the mantra goes “Try it on everything”

Besides my limiting beliefs, I use tapping for sleep. Let me say, sleep can be a struggle for me. Most nights, it takes forever for me to fall asleep, I wake up very easily and frequently in the night.

When I use EFT consistency I receive the best results. Sleep is the biggest place that I’ve used tapping.

Can you think of an area that you can try this with?

I feel like I need to give the disclaimer, I am not a licensed health care provider and this is not medical advice. If you have health issues, please seek help from a doctor.

Success Is In Consistency

With anything in life and business success comes with consistency. It makes everything flow easier and it creates the habit.

If you struggle with creating consistency, do a little habit stacking. In the book, Atomic Habits, James Clear talks about creating habits and using a current habit to trigger a new habit.

Habit stack your new tapping tool with a current habit that triggers you. James mentions in his book, this method was created by BJ Fogg as part of his Tiny Habits program.

That’s how I’ve created my evening routine. If you’ve been around me at all, I’m guessing you may have heard me say Good Morning start the night before. I know my family sure has.

Anyway, in the evenings I make sure I have everything ready to go for the morning.

  • Lemon water prepped with lemon, juicer, coffee cups, cutting board, and knife next to the tea kettle.
  • Coffee pot ready to go
  • Dog food in the dishes
  • Airpods and iPad ready
  • Brush Teeth
  • After I am done brushing my teeth, I will tap for a good night’s sleep and to fall asleep quickly and easily. This is right before I crawl into bed.

It’s my habit stacking because I already did all the other things

Read the steps below on how to tap or watch this YouTube Video.

How exactly do you tap?

The basic structure is:

  • The Setup
  • The Sequence
  • The Suggestions

To Begin, rate your problem from zero to ten. On a scale of zero to ten with zero being not at all, how would you rate your feeling/emotion/Issue/Pain? In general, think of 10 as the worst feeling/emotion/issue/pain you’ve ever experienced. That’s how I personally gauge it.

The goal is to tap down a few points lower with each round.

Okay, now that you have what you’re going to tap on and you’ve given it a rating, let’s move to The Setup.

The Setup

Do not skip The Setup, it is vital to the whole process and prepares the energy systems.

On the pinky side of your hand, between the bottom of the pinky finger and the bottom of the hand. Basically the side of your palm.

This is called the karate chop point. Have you ever seen a demonstration of karate-chopping a piece of wood? It’s the same place you’ll be tapping.

We are going to tap on the side of the hand while repeating the below affirmation three times:

“Even though I have this (feeling/emotion/issue/pain), I deeply and completely love and accept myself.”

The Sequence

The other points for tapping are:

  • Eyebrow (at the inside end of your eyebrow)
  • Side of the Eye (just at the side of your eye on the eye bone)
  • Under the Eye (in the middle just under the eye)
  • Under the Nose (tap in the middle between your nose and lip)
  • Chin (tap in the middle of your chin on your dimple if you have one)
  • Collar Bone (tap on the inside of your collar bone)
  • Under Arm (under your arm, for ladies at your bra strap area)
  • Top of Head (the top of your head just in front of the crown)

Tap each point seven to ten times by repeating the feeling/emotion/issue/pain and by bringing in all the other points that are similar that you journaled about.

Go through a round or two and check back where you are on the scale.

One key to this working is you have to focus on what you’re tapping about, not your to-do list when you’re done tapping.

The goal is to get to zero before you move on to the suggestions part of the tapping.

The Suggestions

The suggestions are my favorite. This is the part where you tap on the positive suggestions.

Run through all the tapping points again.

  • Eyebrow (at the inside end of your eyebrow)
  • Side of the Eye (just at the side of your eye on the eye bone)
  • Under the Eye (in the middle just under the eye)
  • Under the Nose (tap in the middle between your nose and lip)
  • Chin (tap in the middle of your chin on your dimple if you have one)
  • Collar Bone (tap on the inside of your collar bone)
  • Under Arm (under your arm, for ladies at your bra strap area)
  • Top of Head (the top of your head just in front of the crown)

Tap each point seven to ten times by giving positive suggestions and by bringing in all the positive things you’d like that you journaled on.

l

Little Side Note

Here is a video from Yes Supply. The current coaching certification I’m attending. Happy Tapping!

EFT Tapping for Money Manifestation:

✁ Just a Snippet
Here is just a snippet of the important points, you know for the skimmer in you. 🤪

  • Emotional Freedom Technique (EFT)
  • This is a tool that I added to my bag of tricks when I began the online business journey.
  • The mantra for EFT is “Try it on everything”.
  • The Emotional Freedom Technique is based on a more complex technique called Thought Field Therapy
  • Within the first year of my business, I was introduced to EFT by one of my very first clients.
  • You tap on key points on your body to move around energy.
  • Friend, I’m here to help you short track your success, not take the roundabout way as I did.
  • What is causing you to feel like (you fill in the blank). Not sure journal on it.
  • Tapping is really personal, we all have our own baggage and views of the world.
  • Besides my limiting beliefs, I use tapping for sleep.
  • With anything in life and business success comes with consistency.
  • If you struggle with creating consistency, do a little habit stacking.
So you want to make an impact

So you want to make an impact

by | Online Business

So you want to make an impact, easy right? Where do you need to get out of your own way to make that impact? Is it the story that you’re telling yourself?

We teach what we most need to learn

I started my business in 2016, with the desire in my heart to actually start making an impact in businesses, in lives. As a sales rep, while I work in an industry that was always making an impact, I never personally felt like I was making a difference. It’s one of my values to make an impact and to make people feel appreciated.

Prior to our sale reorganization that gave me the freedom to start my business, I already had made the decision to start a business, when and if something happened to my job. Heck, I even told my husband about it, but I didn’t do anything I was way too comfortable.

Our Mind Likes Comfortable

Are you like I was in the beginning? You have big dreams to start an online business or you’ve started a side hustle but you’re not making the impact you imagined in your mind. Do you find yourself wondering why is this so easy for others and to you feels as if you’re just getting off and on the struggle bus?

Our minds like us to feel comfortable and safe. It takes courage to step out of our comfort zone to become an entrepreneur.

It’s our mind clutter that makes us uncomfortable. Take time to quiet the mind clutter and get comfortable with the uncomfortable.

So you want to make an impact

Challenge yourself

This is exactly what I had to do at the beginning of my journey, every day I had to challenge myself to get out of my comfort zone. To take the risk and know I’ll be okay.

Heck, I’m still doing it every single time I record a YouTube video. I questioned myself how could you sell hundreds of thousands of dollars in software, but you can’t sell your services?

It became clear to me one day, it was easy to be told no selling software, I didn’t create that but it was my own sweat and tears that they were saying no too and that felt like a personal rejection.

Now what? I had a good idea of what was holding me back from making an impact.

Do the inner work

This is where I had to go deep and do the inner work, I had to figure out where these feelings were coming from. If I wasn’t able to get over the feeling of personal rejection, I’d be stuck in the same place not making a true impact.

Shh…

A simple shh, to yourself, when your mind starts to fire off at you; alert, alert danger ahead you’re stepping into the feelings of unsure and uncomfortable.

It’s our mind clutter that makes us uncomfortable.

You know the Albert Einstein quote:
“We can’t solve problems by using the same kind of thinking we used when we created them.”

This is truer than true.

It’s our thoughts that get us in trouble

Think about the reason why you do not want to do it, whatever “it” maybe, what is the reason why you want to do it? What is the purpose?

Still, struggling?

No problem, let’s change the story. I want you to think about a time when you stepped out of your comfort zone to make an impact.

Got it? Good.

How did you feel? What did you do differently to get out of your head?

Still?

I’ve got you if you’re still struggling to change that story. What if, you do nothing and stay not ready?

That doesn’t feel good.

You may not be ready, but you need to be willing.

Start small when you’re not ready to give it your all.

Final Thought

You have to lead yourself before you can make an impact on others.

This is one that I wish I would have discovered a lot earlier in my online business journey, oh well I discovered it when I was ready to embrace it.

You have to lead yourself first. You have to be the shining example for others.

In your mind, do you see yourself as a leader, if not why? How can you change that story?

We hear, lead by example. Do that, be the example so that others can feel your impact.

 

l

Little Side Note

Albert Einstein quote:
“We can’t solve problems by using the same kind of thinking we used when we created them.”

So you want to make an impact

✁ Just a Snippet

Here is just a snippet of the important points, you know for the skimmer in you. 🤪

  • Your stuck and small is not making an impact, it’s only dimming your sparkle.
  • It’s one of my values to make an impact and to make people feel appreciated.
  • Do you find yourself wondering why is this so easy for others and to you feels as if you’re just getting off and on the struggle bus?
  • It’s our mind clutter that makes us uncomfortable.
  • Get out of the comfort zone, take the risk, and know you’ll be okay.
  • If you’re not able to get over the feeling of personal rejection, you’ll be stuck in the same place not making a true impact.
  • Shh yourself, when your mind starts to fire off at you; alert, alert danger ahead you’re stepping into the feelings of unsure and uncomfortable.
  • Think about your reason and what is your purpose?
  • Still, struggling? Think about a time when you stepped out of your comfort zone to make an impact. What did you do and how did you feel afterward?
  • I’ve got you if you’re still struggling to change that story. What if, you do nothing and stay not ready?
  • Start small when you’re not ready to give it your all.
  • You have to lead yourself first. You have to be the shining example for others.
  • Find a coach, mentor, or accountability partner.