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Online Small Business Tools: Essential Picks for Today’s Business Owners

Online Small Business Tools: Essential Picks for Today’s Business Owners

by | Online Business

As someone who loves the ease and efficiency technology brings, I'd like to share my top 5 online small business tools tailored especially for the freedom-seeking small business owner like you. While the digital world has provided a plethora of tools ranging from project management to email marketing, the challenge has always been in finding the ones that feel… well, effortless and right for you. Because, let's face it, to run a successful online business, you need all the help, juggling all the things. But with so many software choices, how do you pinpoint the ones that resonate the best with you? I’m guessing the aim is simple: to find tools that let us work smart—granting us more time to focus on what we do best in the business.

The Essential Role of Online Small Business Tools in Today's Digital Landscape

 

Diving into the world of technology, especially online small business tools, can be intimidating for some. If the mere mention of tech tools makes your heart race, trust me, you're not alone. But here's the thing: the world of online small business tools isn't as daunting as it may seem. Embracing these tools can be transformative for small businesses like yours.

Efficiency and Automation: One of the foremost advantages of using online small business tools is the efficiency they bring to the table. Remember those tedious tasks that took hours to complete manually? Now, with the right tools, they can be handled in mere minutes with a simple click. Such automation gives you back precious hours, letting you concentrate on business aspects that demand your personal touch.

Enhanced Collaboration & Communication: Running a business with remote team members sprawled across various time zones? Online small business tools are your best friends. They bridge the gap, ensuring smooth communication and collaboration, making it feel like your team's right next to you, even if they're continents away.

Data-Driven Insights: Lastly, the beauty of these online tools lies in their ability to provide invaluable insights. In an age where data is gold, these tools equip small businesses with powerful analytics. With these insights, you can spot trends, evaluate your performance, and make informed, strategic decisions.

In essence, integrating online small business tools into your operations is not just a choice; it's a move towards smarter business strategies. By doing so, you position your business to thrive, allowing you to chase after those dreams and passions that matter most to you.

Online Tool One: Project Management Software 

 

Yes, I believe this is the Cornerstone of Efficient Business Operations, and every small business should use one. Even if you’re a one-woman show. 

Did you catch episode 29 of our podcast? It's where I delve deep into the realm of project management software, one of the vital cogs in the wheel of online small business tools. If you find yourself at crossroads about which tool to adopt, that episode might just light the way for you.

 

Why is Project Management Software so Crucial?

 

Centralized Collaboration: The beauty of project management software lies in its ability to be the central hub for all things project-related. Task delegation, real-time progress monitoring, and team collaboration happen seamlessly here, ensuring everyone’s on the same page, always.

Document Sharing and Real-Time Updates: Gone are the days of sifting through endless email threads. With integrated document-sharing capabilities, everyone has instant access to the latest information, promoting efficient communication and workflow.

Boost Productivity & Communication: With everything under one roof, the software ensures tasks meet their deadlines. The result is naturally increased productivity and stronger communication, which ensures projects run smoothly from start to finish.

A Personal Note: Our team is currently transitioning to Asana from ClickUp. Don't get me wrong; I have a soft spot for ClickUp. But my team leans towards Asana. Adaptability is one of my strengths. In essence, it's not just about the tool but how you make use of it to improve your business.

Online tool #2: Email Marketing Software

 

A tried-and-tested tool, email marketing consistently ranks as one of the most powerful tools for online small businesses. Why? Because it offers small businesses like yours a direct channel to engage intimately with your ideal clients. Those sweet souls who raised their hands and said, I think I like what you are saying; maybe I would like to know more about you and your business.

In my business, we use FloDesk for email marketing. I'm all about simplicity and aesthetics, and that's why FloDesk has my heart. Its user-friendly interface, paired with elegant email templates, makes the process of email creation not just easy but delightful. After all, shouldn't our emails be as visually compelling as the content they carry?

Email Marketing, friends it is More Than Just Sending Emails it is about a deeper connection.

Think of your free content as the open door of your digital storefront. Now, email marketing it’s the inviting pathway that encourages visitors to step in and truly explore your offerings. Here they can learn more about your brand, learn more about your services, and form a connection with you.

The Magic Behind Email Marketing Software

Stunning Templates: Most platforms, like FloDesk, offer intuitive design tools, enabling businesses to craft emails that reflect their brand's essence.

Audience Segmentation & Automation: Reach the right person with the right message. Segmenting ensures your content is tailored to your audience's interests, leading to better engagement.

Personalization: Addressing subscribers by name or curating content based on their preferences can significantly boost open and click-through rates.

Analytics & Reporting: Understand what works and what doesn’t. With real-time data, businesses can fine-tune their strategies to optimize outcomes.

Clearly, if there's one tool every small business should be harnessing, it's email marketing software. Not just as a means of communication but as a powerful strategy to nurture leads, foster relationships, and drive those all-important conversions.

Online tool #3: Customer relationship management (CRM) software

Every small business thrives on strong client relationships—it's the lifeblood of success. The digital age offers us a fantastic tool to cultivate and nurture these relationships: Customer Relationship Management (CRM) software. It's more than just an online tool; it's the pulse check on every interaction your business has with its clients and prospects.

My Go-To CRM: HoneyBook

Among the many CRMs out there, HoneyBook stands out for me. Beyond its intuitive interface and robust features, it brings an element of seamless organization, ensuring every client touchpoint is captured, and every opportunity is maximized.

Why Every Small Business Needs a CRM

Centralized Customer Data: Store, access, and update detailed customer profiles. With all data housed in one place, you gain a 360-degree view of your customer's journey.

Track Every Interaction: From that first exploratory email to the final sale and beyond, trace every step, ensuring consistency and personalized service.

Sales Pipeline Management: Understand the status of every lead or client. Know when to nudge, when to nurture, and when to close the deal.

Automation Features: Tools like lead scoring and email automation, many of which HoneyBook offers, streamline processes and ensure you're always ahead of the curve.

An online CRM is much more than a simple tool; it's a strategic online small business tool. By leveraging platforms like HoneyBook, businesses can elevate customer satisfaction, bolster retention, and amplify revenue growth. If there's one digital shift worth making, it's embracing the magic of a good CRM.

Online tool #4: Social media management software

I believe, I do believe that social media has a place in your stratic organic marketing plan. But, if we aren’t careful, it could end up sucking up more of your time than it returns to your business. In our rapidly evolving digital era, a small business requires presents on social media. But juggling multiple platforms, post schedules, and audience engagements? It can easily become a daunting task. Enter social media management software—a game-changer in curating a powerful and consistent online presence.

Why I Trust Metricool for My Social Media Scheduling

Among the sea of social media management tools, Metricool stands as my anchor. Why, you ask? It's not just about scheduling; it's about strategic optimization. Here are the features that hooked me: 

Content Planning: A well-mapped content calendar means I'm always ahead, strategic, and never in a last-minute scramble.

Autolist RSS Feed: My blog and podcast updates? They're automatically queued up, ensuring my audience is always in the loop.

Canva Integration: Crafting visually stunning posts is a breeze with Metricool’s seamless integration with Canva.

The Edge Gained with Social Media Management Software

Centralized Dashboard: No more hopping from one platform to another. Schedule, monitor, and tweak your posts from one intuitive dashboard.

Analytics & Reporting: Data-driven insights allow for informed decisions. Track your engagement metrics and understand what truly resonates with your audience.

Engagement Tools: Whether it's a mention or a direct message, stay responsive and cultivate genuine connections with your community in real-time.

In essence, tools like Metricool empower small businesses to not just exist but truly shine in the social media realm. It's not about being louder; it's about being smarter, more connected, and always on point. Harness the capabilities of social media management software and let your brand voice resonate far and wide.

Online tool #5: Website analytics software

Every small business recognizes the importance of having a website in today's digital age. However, the magic doesn't stop at mere existence. It's like owning a shop but not knowing how many people visit or what they look at. To truly harness the potential of your website, you need insights from website analytics software.

Why Website Analytics is a Game-Changer

Deep Dive into Traffic Patterns: Understand not just the number, but the nature of your visitors. Metrics like page views, bounce rate, and average session duration reveal user behavior, helping you tailor your site to their preferences.

Conversion Tracking: It's not just about visits; it's about results. Whether it's a product purchase, newsletter signup, or any other goal, analytics lets you measure the effectiveness of your marketing strategies and campaigns.

Optimize User Experience: Discover which pages resonate and which ones repel. By analyzing user behavior, you can refine your website design and content for maximum engagement.

In the vast digital marketplace, your website is your storefront. And just like a physical store, you need to understand customer behavior to optimize their experience. With website analytics software, small businesses are equipped to make data-driven enhancements, ensuring they not only attract but also engage and convert visitors. Don't just be online; thrive online.

Get started on tracking your results today with our free Know Thy Numbers resource!

Simply click the link below to access the Google Sheet and make it your own.

Don't miss out on this valuable tool for analyzing and measuring the success of your content marketing efforts.

Grab my template
Free Resource for coaches and course creators. Track your results to grow your business.

Navigating the World of Online Tools: Finding Your Perfect Fit

Diving into the vast sea of online tools can feel overwhelming, right? I've been there! But finding the right tools is all about understanding your unique business narrative. What keeps you up at night? Is it the need for smoother team communication? Or maybe it's the desire for better customer engagement?

Step-by-Step Guide to Choosing Your Online Tools:

Map Out Your Needs: Before anything else, jot down the specific pain points and aspirations of your business. Every tool should solve a problem or elevate an aspect of your operations.

 

Feature Hunt: Now, with clarity on needs, embark on a treasure hunt! Seek tools that resonate with your listed needs.

 

Think Long Term: Your tool should be like a partner, growing alongside your business. So, always opt for scalable solutions.

Budget Smartly: While free trials are a great start, always measure the long-term value of any tool against its cost.

Book A 1-Hour Virtual Session

Discover the Secret to Effortless Content Creation –

From Overwhelmed to Thriving: Your Content Creation Simplified Journey Starts Here!

Book Now!

The Magic of Integration

Separately, each tool is like a musical note. But when integrated, they harmonize into a melody of efficiency. Imagine syncing your CRM with your email marketing software – crafting personalized emails becomes second nature. Or picture your social media efforts reflecting directly in your website analytics. That's the beauty of interconnected tools.

Time to Wrap This Up; Here Are My Final Thoughts

In our dynamic digital era, the right set of online tools is your ladder to success. These are not just features; they amplify growth, engage customers, and propel operations. So, embrace them, weave them into your business fabric, and watch as the magic unfolds. Here's to you – an entrepreneur ready to conquer the digital domain, one tool at a time!

Thank you so much for your time, I appreciate you, and I hope you have a wonderful week. 

Feeling Disorganized and Overwhelmed? Blueprint to Efficiency

Feeling Disorganized and Overwhelmed? Blueprint to Efficiency

by | Planning-Organization-Productivity

red hair young lady writing Tired of Feeling Overwhelmed? Discover Proven Productivity Strategies for Online Entrepreneurs. Get Started Now!

If you often find yourself feeling disorganized and overwhelmed in your business, it may be time to implement a productivity strategy. You can regain control and improve your efficiency by creating a system and structure for your tasks and responsibilities. I’m curious, friend. Do you want to explore different strategies and techniques to help you overcome the feeling of being overwhelmed and bring order to your business?

You feel like you're stuck chasing an impossible dream; every day, you turn off your computer feeling disorganized and overwhelmed. What if you're not chasing an impossible dream? What if you give yourself a road map to achieve the possible?

Everything is doable when you take the right action toward your dream.

Take my hand, sister. It's time to figure out how to stop being stuck, disorganized, and overwhelmed in your online business.

Here are the productivity strategies I use to keep the day from spinning out of control. Let's be honest; it happens to us all. You're not alone.

Tools & Tips: Strategies for Those Feeling Disorganized and Overwhelmed

Write it all down, everything that you do during your business hours. Stay with me here; track what you're doing during your work blocks. Now, I know what you're thinking; yes, it is time-consuming to write down everything you do in a day, and it is very beneficial to see where you're losing time.

This is not a fancy system. Grab a piece of paper and record your time and what you're doing.

You'll be amazed at how much time you spend in the ladies' room. Or the amount of time that you mindlessly waste on social media.

If you want to track your time electronically, Toggl is a great option. I'm tracking my time as I write this post with Toggl. What makes it easy is a Chrome extension.

Toggl for time tracking: https://toggl.com/

Plan Your Week

And now you're thinking, nope, not going to happen, Michele. I'm a fly-by-the-seat person, not a fan of structure, and I crave flexibility in my schedule. That's the perk of being an online business owner.

The solution is simple. Instead of coming up with an hour-by-hour schedule, what if you picked the top one to three things you wanted to do by the end of the week?

At the beginning of the week, you should break down those big tasks into small actions you can do quickly without much effort. If you take small actions daily, by the end of the week, you will be able to check off a lot of big things.

If you do not have specific things you want to accomplish and spin your wheels stuck from lack of clarity. I'm guessing this is when you're feeling disorganized and overwhelmed as a business owner.

Figure out how much working time you'll have to limit feeling disorganized and overwhelmed

Now, this is an essential time block all your meetings and appointments for the week. After you have blocked prior commitments on your calendar, set aside time to focus on operations, client work, and project planning.

You and I know that unexpected things come up; therefore, this isn't a detailed breakdown of the exact actions. Instead, you're creating space in your weekly schedule to work around established time commitments. Spend five to ten minutes mapping out your week.

Make Life Easier

As a bonus, plan out your meals for the week and create a shopping list. Not sure about you, but do you know what caused my feeling disorganized and overwhelmed? One simple and reasonable question is “Mom, what's for dinner?” Do you want to get ahead of this question too, but struggle with meal planning? I'd suggest the cookbook Cook Once, Eat All Week. https://fedandfit.com/cook-once-eat-all-week/

Oh, girlfriend, meal planning has been a game-changer for me.

This cookbook sparked my desire to create my own eight-week meal plan in Notion. If you're new to meal planning, Cook Once, Eat All Week lays out all the meal prep to put the meal together in under 15 minutes during the evenings. When you're short on time this is a blessing.

As a bonus time saver, the mess is made during the prep day, so my kitchen is super easy to clean during the week.

Tackling Time Management: Solutions for Feeling Disorganized and Overwhelmed

Do you want to know the easiest way to tackle time management? By planning your day the day before. 

Block time at the end of each day to plan out the following day; this can be rolled up in your ‘wrap up the day' time block. Start by blocking out any meetings that have popped up since you planned your week.

Time Blocking

Time blocking keeps like items together. The tasks include writing blog posts, creating social media content, client work, and meetings. This allows you to put a time limit on these otherwise time-consuming tasks.

Set up a full day or time block for certain hours each day in your weekly schedule.

Let me guess, now you're wondering how long to block.

Double The Time For A Task

If you have no idea how long a task will take, always double the time you think it will require. If writing your next blog post takes 30 minutes, schedule an hour.

Attach Time to Each Task on Your List

Make a list of your tasks for the day and estimate the time it will take them to complete.

If you have 20 things on your to-do list, and they all take 30 minutes to accomplish, that is ten hours. In other words, it's ten hours of solid work without breaks.

Setting time in a time block will help you manage your time and eliminate feeling disorganized and overwhelmed.

If you still have over half the items on your list at the end of the day, you'll leave feeling like the day owned you. Or worse yet, you'll push through and try to finish it.

Make sure you set yourself up for success.

030 | Feeling Disorganized and Overwhelmed in Your Business? Discover the Path to Productivity!

Do A Time Audit

This is different from the above, but you can do it the same way. If you have no idea how much time you spend doing work, it will be difficult to manage your time.
For a week or two, record the time you spend and the items you work on. This can be done by looking at the clock or using Toggl.

Buffer Time

In addition, your day should include buffer time; you may also hear me call it a fire block. Why is that? Well, you can't sit at your desk all day. You'll need to get up to move your body. 

Do not overbook yourself. Leave a minimum of 5 minutes between each time block.

In addition, add an hour of buffer time for those urgent, critical things that need to be handled ASAP. Buffer time allows you to plan for the unknown so that you do not cause a further time leak.

 

Know Your Personal Limits

We all have personal limits on how long we can focus, and friend this can vary depending on the time of the day.
In the morning, I can focus on 50-minute sprints with a ten-minute stretch break in between.

In the afternoon, my focus personal focus limit drops to 25 minutes with a 5-minute break.

Figure out what your personal focus limits are. Keep in mind it could be different depending on the time of day.

You can also keep a journal of how effective you were at certain times of the month so that you can see when you're most focused.

Productivity Hacks to Combat Feeling Disorganized and Overwhelmed

Use the Pomodoro Method. Google it, or here is the Wiki Page for information.

I've used an app called Tide on my phone for the Pomodoro Method (which is in Do Not Disturb BTW) with the sound of a cafe. Also, my Mac has the Flow app for this same thing. If you work really well from a coffee shop, try using Coffitivity on your desktop. Here is a link to a blurb about coffee shop ambient sounds and productivity.

Commit To Your Business

Earlier, I wrote a post on committing to one project at a time. I used the example that you wouldn't stop running one marathon to run another marathon. Er, that's crazy talk. (Check that post out here.)

The same concept holds true for your business or project commitments.

If you commit to releasing a new offering, don't work on your new offer and refresh your website at the same time.

The focus will be divided, and it will take twice as long. Focus on one race at a time until you cross the finish line.

Remove Distractions

Set your phone to do not disturb while you are in your time block. Schedule time to respond to phone calls and read emails.

For the love ~ do not leave your email open all dang day. Nothing derails productivity like email. Amiright?

Remember, email is not your to-do list. Answering your email isn't committing to your business. Before you even get started with OMGoodness, I can't do that; my clients need a response.

Yes, I agree that you need to respond to your clients' emails. Last time I checked, metals were not being given out to the fastest email responders. Boundaries, people. If you do not set them, someone will set them for you. Trust me you'll not succeed with someone else's boundaries.

Set a response time expectation for your clients. In your business policies, you should clarify this for your clients in your Welcome Packet.

One of my favorite mantras is: Your poor planning does not constitute my emergency. I've said this and lived by it for years.

Learn what should be taken off your plate

Have you heard of the Eisenhower method or decision matrix? It assigns importance to your tasks. This will help you figure out your weekly schedule.

They are either

  • Important and Urgent
  • Important but Not Urgent
  • Urgent but Not Important
  • Not Urgent and Not Important

Important and Urgent

Do This – If the task is both important and urgent, do this. This is why you have buffer time in your calendar. Furthermore, it should also be an income-generating task for the business owner. This can only be done or handled by you.

Important but Not Urgent

This should be scheduled on your calendar to get done.

Urgent but Not Important

These items should be delegated to someone else to do. You begin to hand over these tasks to a virtual assistant if you've been considering hiring one.

Not Urgent and Not Important

Delete it, cross it off. If it's not urgent and not important to your business growth why would you spend time doing this?

If you'd like to read more about the Eisenhower method, here is an article by James Clear with more information. Give it a quick read.

How to be More Productive and Eliminate Time Wasting Activities by Using the “Eisenhower Box”

Book A 1-Hour Virtual Session

Discover the Secret to Effortless Content Creation –

From Overwhelmed to Thriving: Your Content Creation Simplified Journey Starts Here!

Book Now!

Wow, this was a long one; let's wrap it up with a quick recap:

  • Start tracking your day
  • Plan your week and day ahead of time
  • Time block your weekly schedule or calendar
  • Double the time you think it will take
  • Attached time to everything on your to-do list
  • Audit your time
  • Add buffer time to your daily and weekly schedule
  • Figure out your focus time
  • Commit to one project at a time
  • Remove distractions
  • Try the Eisenhower method to figure out what you should do immediately, what you should schedule, what you should delegate, and what you should delete.

I'm going to let you in on a little secret, if you do these things repeatedly every week, you'll have a planning SYSTEM. See how simple a system can be created. 

Thank you so much for reading, I appreciate you and I hope you have a wonderful week. 

What is the best project management software for your business?

What is the best project management software for your business?

by | Life and Success

What is the best project management software, Michele? This is such a common question. When I first started out as an online business manager, I was taken aback by the number of multi-six-figure business owners that were winging it in their business without project management software. 

These owners spent more time reacting to the day-to-day operations, attempting to keep ahead of their tiny teams, and working themselves into tears of exhaustion. Their time was more focused on preventing everything from falling apart than creating freedom and impact.

It's clear they managed the business without a system, reacting daily to whatever arose.

The reason is not because they believe that is the best approach but rather because they either tried to implement one in the past and failed, they had a project management software and didn’t actually use it well or because they tend to avoid anything to do with technology or software. 

Juggling multiple projects and trying to stay organized is tiring, right?

Yes, I know very few business owners will get excited about project management software the way that I do. In today's fast-paced world, project management software has become a must-have tool for busy online business owners. Because here’s the thing, you’re not able to grow your business if you’re stuck in the day-to-day trenches of your business.

But with so many options available, how do you choose the best one for your needs? Don’t worry about it Friend, I’ve got you. Are you ready to make a decision once and for all on what is the best project management software for you and your business?

The decision is ultimately up to you, as it needs to be the one that works for you. Not the one that works for me, not the one that works for your business bestie, but the one that works for you. 

This will serve as a guide to help you understand the key features to look for, comparing the top contenders, and sharing expert tips to make an informed decision. Whether you're a solopreneur, a small business owner with a tiny team, this guide will equip you with the knowledge and insights needed to streamline your projects, improve collaboration, and ultimately boost your productivity. It's time to find the best project management software to take your business to the next level!

​

For Those of You Not Sold Yet on Project Management Software

With project management software, you can effectively address the challenges and pain points you face as an online business owner. By implementing software it aids to address the following pain points and problems:

1. Task Organization and Prioritization: The management of multiple tasks and projects can quickly become overwhelming. By using project management software, tasks can be organized, priorities can be set, and resources can be allocated efficiently.

2. Team Collaboration and Communication: Online businesses often involve remote teams or freelancers, so effective communication is essential. In order to ensure seamless team communication, project management tools provide collaboration features like real-time messaging, file sharing, and task comments.

3. Deadline and Time Management: 

For any online business to succeed, meeting deadlines is crucial. It allows owners to set deadlines, track progress, and manage time efficiently, reducing the risk of missing them.

4. Workflow Efficiency: 

Different teams or departments may need to coordinate workflows in an online business. A project management software streamlines workflows, automates repetitive tasks, and provides a clear view of the progress of a project.

5. Resource Allocation: 

Optimizing productivity requires efficient resource allocation. The use of project management tools makes it easier to manage workloads and assign tasks.

6. Task Dependencies: 

Projects with interdependent tasks can be challenging to manage. By defining task dependencies, project management software ensures that tasks are completed in the correct order.

7. Tracking and Reporting: 

Online business owners should monitor the progress of their projects. It's easy to create detailed reports using project management software, which provides valuable insights into the status of a project, the productivity of the team, and any potential bottlenecks.

8. Client Collaboration: 

It can be valuable for businesses that work closely with clients to have a platform for collaboration. Through project management tools, clients can securely access project updates and documents, fostering stronger relationships.

9. Document Management: 

Online businesses deal with a large number of documents, contracts, and files. Most project management software includes document management capabilities, making it easy to store, organize, and access project files.

10. Scalability: 

An online business needs a flexible solution that can scale as it grows. Project management software often offers different pricing tiers and customizable features, accommodating the evolving requirements of a growing business.

11. Centralized Data and Information: 

A centralized platform for all project-related data and information reduces the chance of information being lost or scattered.

12. Task Accountability and Transparency: 

Using project management software, tasks are more accountable since they can be assigned responsibilities and progress can be tracked. Additionally, it increases transparency, facilitating communication between team members.

As a result, online business owners can streamline operations, improve team collaboration, boost productivity, and achieve business objectives more efficiently with the use of project management software. Rather than relying on more manual methods of managing tasks and projects, it provides a structured approach to managing online businesses, alleviating the pain points associated with managing them.

But, What is the best project management software for you? 

I’m going to run through the top Project Management Software and maybe a few less-known project management software. 

Are you ready to finally make a decision? Before we get into this, I’d like you to think about your pain points and what you are trying to solve with this software. What is the most important features you’d like it to have? There is a reason why we have so many options to choose from. All of these softwares were developed because the developer had a different way of thinking when it came to managing projects and tasks. 

1. Asana:

   – Task Management: Intuitive task lists and boards for efficient task organization.

   – Team Collaboration: Real-time collaboration and communication for teams.

   – Kanban Boards: Visualize workflows and manage tasks using Kanban boards.

   – Document Sharing: Share files and documents directly within the platform.

   – Calendar: Plan and track project deadlines and milestones on a calendar.

   – Mobile App: Access and manage projects on-the-go with a mobile app.

   – Integrations: Seamlessly integrate with various productivity tools and apps.

2. Teamwork:

   – Task Management: Plan, track, and manage tasks with ease.

   – Team Collaboration: Foster collaboration and communication among team members.

   – Kanban Boards: Visualize and manage tasks using Kanban boards.

   – Time Tracking: Track time spent on tasks and projects for accurate billing and analysis.

   – File Attachments: Attach files and documents to tasks for easy access.Team has the best file management based on my experience. 

   – Customizable Views: Customize views and workflows to fit specific project needs.

   – Cross-Platform Accessibility: Access Teamwork from multiple devices and platforms.

3. ClickUp:

   – Task Management: Efficiently manage tasks and projects in a centralized space.

   – Team Collaboration: Real-time communication and collaboration for teams.

   – Kanban Boards: Organize and visualize tasks with customizable Kanban boards.

   – Time Tracking: Track time spent on tasks and projects for improved productivity. While they do have this native in the software, I don’t love it. Although, they have been making improvements to the time tracking. 

   – Integrations: Connect with various third-party apps and tools for seamless workflow.

   – Customizable Workflows: Tailor workflows to match specific project requirements.

   – Proofing and Approval (Noted in previous responses): Simplify creative review and approval processes.

4. TickTick:

   – Task Management: Create and organize tasks with due dates and priorities.

   – Team Collaboration: Share lists and tasks with team members for collaboration.

   – Time Tracking: Track time spent on tasks for better time management.

   – Mobile App: Manage tasks and projects on-the-go with a mobile app.

   – Cross-Platform Accessibility: Access TickTick from multiple devices.

   – Note Taking: Take notes and set reminders to stay organized.

   – Integrations: Integrate with other apps and services for enhanced productivity.

5. MeisterTask:

   – Task Management: Plan and execute tasks with intuitive task management.

   – Team Collaboration: Collaborate with team members using built-in communication tools.

   – Kanban Boards: Visualize and organize tasks with customizable boards.

   – Automation: Automate repetitive tasks and workflows for increased efficiency.

   – Integrations: Connect with various third-party apps for seamless data flow.

   – File Attachments: Attach files and documents to tasks for easy reference.

   – Customizable Views: Customize views to match your preferred task display.

6. Monday:

   – Task Management: Organize and manage tasks using intuitive boards and timelines.

   – Team Collaboration: Collaborate in real-time with team members.

   – Kanban Boards: Visualize tasks and workflows with customizable boards.

   – Time Tracking: Track time spent on tasks and projects for accurate reporting.

   – Integrations: Integrate with popular tools and services for enhanced productivity.

   – Automation: Automate routine tasks and streamline workflows.

   – Cross-Platform Accessibility: Access Monday from various devices and platforms.

7. nTask Manager:

   – Task Organization and Prioritization: nTask Manager offers intuitive task lists and boards to help online business owners organize and prioritize tasks efficiently.

   – Time Tracking: The software includes built-in time tracking features, allowing users to monitor the time spent on tasks and projects accurately.

   – Issue and Risk Management: nTask Manager provides tools to identify and manage issues and risks, ensuring potential problems are addressed proactively.

   – Meeting Management: With meeting scheduling, agenda creation, and minute-taking features, the software streamlines meeting processes and enhances productivity.

   – Integrations: nTask Manager integrates with popular productivity tools, extending its functionality and adaptability to the business's existing ecosystem.

8. Wrike:

   – Advanced Task Dependencies: Wrike offers sophisticated task dependency management, enabling businesses to create complex project workflows with ease.

   – Customizable Workflows: The software allows users to create customized workflows tailored to specific project requirements, improving team collaboration and efficiency.

   – Proofing and Approval: Wrike provides visual proofing capabilities, allowing teams to review and approve creative assets directly within the platform, reducing approval cycles.

   – Resource Management: With resource allocation and workload balancing features, Wrike helps optimize resource utilization and team productivity.

   – Enterprise-Grade Security: Wrike ensures data security and compliance with industry standards, making it suitable for online businesses dealing with sensitive information.

9. Notion:

   – Flexible Workspace: Notion offers a versatile workspace where businesses can create custom databases, wikis, knowledge bases, and task boards, all in one platform.

   – Collaboration and Documentation: The software facilitates real-time collaboration, making it ideal for online businesses with teams working across different locations.

   – Media Integration: Notion allows embedding various media types, such as images, videos, and files, making it a dynamic platform for creative and media-centric businesses.

   – Note Taking and Wiki Creation: With its note-taking capabilities and wiki-style layout, Notion promotes knowledge sharing and documentation within the organization.

   – Cross-Platform Accessibility: Notion is available on multiple devices and platforms, ensuring seamless access and synchronization of data for remote teams.

– I love Notion. This is what I use for my content calendar. I’ve not taken the time to drive into the new project and tasks features that have been released. This is also software that you’ve going to master quickly. You’ll need to spend some time watching YouTube videos. It’s incredibly flexible; you have a blank slate that allows you to create whatever your heart desires. 

These highlights provide an overview of the key features offered by each project management software. Keep in mind that the actual feature set may vary based on the specific plan or version of the software. Always refer to the respective software's official website for the most up-to-date and detailed information.

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It’s that time again to wrap this up! 

I hope this was helpful for you in figuring out what is the best project management software. 

The great thing about most of these is that they can try it out for free. Some give you access to all the features for a limited time; others let you use the software as long as you’d like with limited features.

Let me know what questions you have, if you're confused. Book a mini-session, we'll get it figured out! 

Thanks for your time; I appreciate you and hope you have a wonderful week.