20 Software Tools I Use As An Online Entrepreneur

Have you ever wanted to peep inside the toolkit of another podcasting entrepreneur? To see the different software tools they use and why? Let me guess, as a busy entrepreneurs, investing your time to research and implement new software is not at the top of your to-do list. That’s why I’m sharing 20 software tools I use weekly, either in my business or my client's business.

Appsumo: A Software Enthusiat’s Dream AKA Me

I'm curious: have you ever heard of AppSumo? Well, it's a software enthusiast's dream. Trust me. AppSumo offers fantastic deals on new and upcoming software for entrepreneurs at incredible prices. The best part? No monthly fees! Instead, you gain lifetime access to these software tools. I'll admit, that I've accumulated quite a collection of lifetime software. Some I use actively, while others rest in the “someday, maybe” pile.

After evaluating my spending a few years ago, I've learned to control my visits to AppSumo.

Enough of my rambling; let’s get into the software tools I use either as an online entrepreneur or for my content marketing and repurposing clients.

20 Software Tools I Use

Friend, I know you want to be intentional with your time and energy. Let’s imagine we’re sitting down for coffee, chatting about our online businesses. You ask the question, “I’d love to pick your brain about the software that you use in your business.”

Oh friend you just opened a can of worms with that question! Here are the 20 software tools, I would name off the top of my head. They would come spilling out of me.

4. Notion – My Business Hub

If you’ve been around here for any amount of time you’ll know I’m starry-eyed over Notion. It is my business hub. Yes, I use Google. However, Notion is the hub.

What I love is each page is a blank slate to create and make your very own. It has my business hub, my goals, my meal planning along with recipes. There are so many things that I put into Notion. and I love the flexibility that it has. If you're one who doesn't like flexibility, this may not be the tool for you. Your data can be transformed into kanbana boards, galleries, tables, and calendar views. It lets you look at it in many different ways.

5. Asana – Project Management Simplified

Asana is the project management software my team and I rely on. It offers ease and flexibility for our projects.

6. Trello – Streamlining Client Projects

This project management software is used by one of my clients. I like that you can have boards and move cards around. It also allows you to duplicate templates easily.

7. Ubersuggest – My Go-To Keyword Research Tool

When it comes to keyword research for SEO, Ubersuggest is my go-to SEO research tool.  I’ve used it for the past few years, however, Faith Hanan, from Simple SEO & Marketing Podcast, helped me utilize it better. Here is a link to her podcast: https://podcasts.apple.com/us/podcast/simple-seo-and-marketing-business-growth-organic/id1625600727

One more thing,  this has the option to buy it once-for-lifetime access software.

8. Organize Your Digital Files

Google Workspace is my solution for email and Google Drive file storage. If your file storage is in chaos, grab my free resource: Google Drive Organization: Here is the link to sign up for this free resource and email series. https://misstask.com/organize-your-google-drive-sign-up

9. MetriCool – Simple Social Media Scheduling

Metricool makes scheduling Pinterest Pins and social media posts simple. It even allows for easy setup of recurring posts and automatic posting from your website. One more thing, I didn’t mention on the podcast, they have an integration with Canva. This means you can share your image directly from Canva into MetriCool for easy scheduling.

10. Grammarly – All Those Little Mistakes

I wish I was an amazing writer, I’ve come a long way. However, I still depend on Grammarly daily to fix all my grammar and spelling mistake. This was the second software I invested in as an online entrepreneur.

11. AI Tools: ChatGPT and WordTune

AI tools. We can't dismiss the AI tools because you know there are so many different options and I have a feeling they are here to stay.

ChatGPT has so many different ways in which it can be used. I love to use it to generate ideas and kickstart my brainstorming. It is called Chat for a reason, am I right? For this reason, is why I use it like I’m text messaging with my business bestie for inspiration.

WordTune is for when I'm not getting the right wording of a sentence. Because I think I've said before, I'm very wordy, and I do the same thing with my writing.

12. Style Stock Society – Stock Images For Female Entrepreneurs

Probably my favorite things is how they create image collections containing up to 25 images with the same theme. You know, because you've seen this throughout all the content that I create.

13. HoneyBook – CRM Software

Let me just say, wow, they have added many new features and rolling out new features every single week. This past week they announced SMS reminders for meetings. I love that.

I’m unaware of when you’re reading this, however here is my affiliate link. No pressure use it if you’d like. However, with this link at the time of the release, It will get you 50 percent off for your first year! 💰 Get HoneyBook for 50% off for one year with my referral link: https://share.honeybook.com/misstask

14. Flodesk – Email Marketing and Checkout

Flodesk is my email marketing software.In addition to email they have checkout pages, too. They are simple to set up and remind me of LeadPages.

The checkout pages, can be set up as the sign up and landing page for your freebies or free resources that you have for your email list. It gives you the option to include an upsell with your free resource.

17. SEMrush

Like Ubersuggest, SEMrush is an SEO tool. I use this for one of my content clients and it is recommend by their SEO Manager. Comparing Ubersuggest and SEMrush, two things stand out to me. The biggest is the price tag. While Ubersuggest is a one-time lifetime access for around $300. SEMrush plans start at $129.95 per month and doubles in pricing for the next tier. The second thing is Ubersuggest is easier to use. SEMrush has a lot going on and I personally feel it is very confusing.

With that said I would like to call out the feature that I absolutely love in SEMrush is their SEO writing assistant because it lets you write your whole post out there and then it gives you your score based on your readability, SEO, originality and tone of voice.

18. Social Curator

More than just images are included in this monthly subscription. It is pack full of marketing education with monthly marketing action plans. When Jasmine Star first launch this I did not hesitate to sign up. I’ve been a member since the very beginning.

19. Yoast SEO

For my website, I am using this SEO plugin. It is helpful by giving a SEO and Readability score for the post and pages on a WordPress website. Once the copy is added to the post or page it will give you your score. You may also utilize Yoast SEO online with their  Real-time Content Analysis. Here is the link: https://yoast.com/research/real-time-content-analysis/

20. TinyPNG or ImageOptIn for Mac

The final software that I use weekly in my online business, is an image size reducer. I personally use, ImageOptIn for Mac. For my client, they utilize TinyPNG.

Both of these softwares are for reducing the size of images on your website. The size of your images on your website should be smaller for speed. You want to have images size at 1200 by 800 with a file size under a hundred kilobytes when you upload it to your website.

That's something to keep in mind as well. Both of these tools help you reduce your image sizes and still keep that quality of the image.

My friend, I could probably go on and on about software tools and name more. However, those were the software tools that came off the top of my head.