Five Email Organization Tips using Spark Email App

As an online business email is a cornerstone to communication, it’s time to clear the clutter, speed through your inbox and respond to what’s important with these five email organization tips using Spark Email App.

You could say that I’m a tech enthusiast, I’m constantly checking out new software apps. This can be a good thing and a bad thing y’all.

Spark has been my go-to email app for going on a year, I do not see myself switching. It has a number of time-saving features that allow you to respond to what’s important, so you can spend time on revenue-generating tasks.

In addition, Spark Email App allows me to connect all my email accounts into one application. It works fantastic with Google, Exchange, iCloud, Yahoo, Outlook – are you picking up what I’m laying down yet?

Oh plus, it syncs across all my devices. Friend, I have a lot of devices. 🙂

Ready, set, go

Here are the five email organization tips using Spark Email App that will get you clearing the clutter and speeding through your inbox.

Tip 1 is Smart Inbox

If you’ve followed Miss Task for any amount of time, I’ve mentioned once or twice that I sort my inbox before I even begin responding or doing the work. This lets me get all the clutter out of the way.

What is the Smart Inbox? Are you familiar with Gmail’s categories that are the different tabs? Smart Inbox divide your inbox into different sections or cards as they are referred too in the Spark preferences. Here is a great image from Spark’s website to give you a visual.

When sorting through you messages you can pin them for quick and easy reference. Pinning important emails keeps them top of mine so you can respond to what’s important.

Spark does some of the heavy liftings when sorting your inbox as it’s smart enough to know what type of emails are coming into your inbox. It will sort your emails into personal, newsletter and notification boxes to help you speed through your inbox.

Tip 2 is Templates AKA Canned Responses

If you’re not using templates or canned responses you need to be! What I love about these templates, is that you can add labels that stand out so you know where you need to add personal information; such as names, dates, items that you’re working on.

Templates can be set up for those emails responses that you send repeatedly to your clients.

Here is another fantastic visual from Spark’s website.

Tip 3 is Scheduling

Are you answering your client's message at 2 am? Well, snooze that response to send later. They have time you can pick from or customize in the preferences or you can select a specific date and time.

Another way this is handy? Perhaps you have a Podcast and you chat with a potential guest. They ask if you could follow up with them at a later date maybe three months down the road. Don’t add it to your to-do list, just get it done after the call and snooze the email to send in three months. That way the conversation is fresh in your mind while you draft the message. Pretty handy, dandy am I right?

Tip 4 is Quick Replies

I use this ALL THE TIME! I’ve set up quick replies to acknowledge receipt of work from my clients, a quick reply to let them know that the work has been completed. A simple Thank You and You’re Welcome with of course a cute emoji.

In short, quick replies allows you to set up predetermined short responses with your own personal twist.

Here is an example of Quick Replies for Spark Email App.